How to View the Screen

On the "Scheduler" screen, you can view the appointments of your own or appointments of other users, organizations, or facilities.
You can toggle the screens such as group day view and week view based on your purpose of use.

Appointment format
Date format Description
Group Day view
Group Week view
Appointments of organizations, users, and facilities per day or week are displayed in groups.
The groups that can be selected are as follows.
  • To view an appointment of a user:
    • Priority organization:
      This organization has been set as "Priority Department" in the profile. You can change this priority organizations.
      For details, see the Edit user profile.
    • Organization:
      The organization that the user is a member of. Set by your system administrator.
    • Recently selected organizations
    • My Group:
      This is a group created by a user. Only users who have created My Groups can use them.
      For details, see My Group Settings.
    • Recently selected users
  • To view an appointment of a facility:
    • Facility Group:
      This group consists of multiple facilities.
    • Recently selected facility groups
    • Recently selected facilities
    • All facilities:
      It may not be displayed depending on the system administrator settings.
Day view Appointments for the selected organizations, users, or facilities per day are displayed.
Week view Appointments for the selected organizations, users, or facilities per week are displayed.
Month view Appointments for the organizations, users, or facilities per month are displayed.
Year View Your events in a year will be displayed.
Type of Appointment
Type of Appointment Description

Regular

Regular appointments. You can also add an appointment spanning multiple days.
A regular appointment without start time and end time is called a whole day appointment. An icon appears indicating that it is a whole day appointment at the beginning of the appointment title.
All day An appointment with its start date and end date. An icon appears indicating that it is an all-day appointment at the beginning of the appointment title.
Repeating appointments Appointments repeated on certain conditions. An icon appears indicating that it is a repeating appointment at the end of the appointment title.
Duplicated appointments An icon appears indicating that there are duplicated appointments at the beginning of the appointment title.
Pending appointments If you have not replied to an attendance request, an icon appears indicating that the request is pending.
Tentative appointments Appointments with unfixed date and time. For tentative appointments, their titles are displayed as green links.
Private appointments Only creators, attendees, and private watchers can view, edit, or delete private appointments. Private Appointment Example

a): The logged-in user is a creator or set as an attendee or private watcher of this private appointment. The appointments without start/end time are marked as "whole day" on the appointment details page.

b): The logged-in user is not a creator, nor set as an attendee/private watcher of this private appointment. If both the start time and end time are not specified, nothing is displayed.
Depending on your system administrator settings, the time nor the "private appointment" may not be displayed.

Group Day View Screen

The group day view screen displays the appointments for organizations, users, and facilities for a day.

Group Day View Screen

Description of Items
Number Description
1 Item to toggle appointment view:
Click the "Group day", "Group week", "Day", "Week", "Month", or "Year" tab to toggle the view.
2
  • Link to add an appointment:
    "New appointment" screen appears.
  • Link to adjust an appointment:
    You can set the conditions for an appointment and add an appointment that is suitable from the displayed candidates.
  • "Response request list" Link:
    Appointments that you are requested to respond to attendance requests and appointments that you have created with attendance requests are displayed.
3 Items for Search:
Select "User/facility" from the drop-down list, enter search keywords and click the search icon to search users and facility appointments.
From the drop-down list, select "Scheduler", enter search keywords, and click the search icon to search your appointments including search keywords.
When you click "Advanced Search", the appointment search screen appears.
4 Item to toggle view:
  • Group showing appointments:
    The name of the group displaying the appointment.
  • Icon:
    Select the group for which you want to display appointments.
  • Icon of the facility group for which the appointment is displayed:
    Select the facility group for which you want to display appointments.
  • Icon:
    The "User selection" screen appears. You can select users to view their appointments.
5 Date Toggle Link:
  • Last week icon:
    Displays the appointments in the previous week.
  • Yesterday icon:
    Displays the appointments in the previous day.
  • "Today" Link:
    Displays the appointments of today.
  • Next day icon:
    Displays the next day's appointment.
  • Next week icon:
    Displays the appointments in the next week.
6 "Options" Link:
  • Show all titles:
    Displays the omitted appointment titles, the user information icon, and links.
  • Apply the time zone for each user:
    Adjust the displayed date and time to the timezone of each user. An example of Mr. Kato's time zone is "(UTC + 09:00) Tokyo" and Mr. Kimura's time zone is "(UTC + 08:00) Beijing": Image of expanded time zone
  • Showing the Uncompleted To-Dos:
    Displays the To-Do tasks, both personal and shared, that are uncompleted on the due date.
7
  • User Name Link:
    User details screen is displayed.
  • "Day" Link:
    Switches to the Day view screen.
  • "Week" Link:
    Switches to the Week view screen.
  • "Month" Link:
    Switches to the Month view screen.
  • Phone Messages History Link:
    The Phone Messages history screen appears.
    • Icon:
      Indicates you have unread Phone Messages.
  • Adding Phone Messages Link:
    The screen for adding Phone Messages appears. You can add Phone Messages to other users.
  • Icon:
    Indicates the presence status of the user.
  • Rokuyo:
    This is only available for Japanese. To display it in the Scheduler, you need to configure it on both system administration and personal settings.
  • The icon of the weather forecast (region name):
    This is only available for Japanese.
    When you click the weather forecast link, the details screen of the weather information is displayed in a separate window.
    To display it in the Scheduler, you need to configure it on both system administration and personal settings.
  • New appointment icon:
    "New appointment" screen appears.
  • Appointment Title Link:
    Appointment details screen appears.

Group Week View screen

The group week view screen displays the appointments for organizations, users, and facilities for a week.
The description of other items which are also used in other screens are omitted.

Group Week View screen

Description of Items
Number Description
1 "Options" Link:
  • Show all titles:
    Displays the omitted appointment titles, the user information icon, and links.
  • Apply the time zone for each user:
    Adjust the displayed date and time to the timezone of each user.

    An example of Mr. Kato's time zone is "(UTC + 09:00) Tokyo" and Mr. Kimura's time zone is "(UTC + 08:00) Beijing": Image of expanded time zone

    a): Displayed only when the option for applying the time zone for each user is selected.

  • Showing the Uncompleted To-Dos:
    Displays the To-Do tasks, both personal and shared, that are uncompleted on the due date.
  • Show overdue To-Dos:
    The titles of the uncompleted private To-Dos and shared To-Dos are displayed in the field of today.
2
  • To-Do name links:
    To-Do List details screen appears.
    • Icon for uncomplete To-Do due today:
      Uncompleted To-Dos due today.
    • Icon for uncomplete To-Do overdue:
      The uncompleted To-Dos that are overdue.
    For details, see To-Do list.
  • Anniversary icon:
    This is an event that has been added to the My calendar as an anniversary.
  • Workday icon:
    This is an event that is added as a work day by your system administrator in the calendar setting.
  • Holidays icon:
    This is an event that is added as a holiday by your system administrator in the calendar setting.

Day View Screen

The day view screen displays the appointments for the selected organizations, users, or facilities for a day.
The description of other items which are also used in other screens are omitted.

Day View Screen

Description of Items
Number Description
1 Item to toggle view:
  • Select All/unselect icons:
    You can select or unselect the check boxes of all users, organizations, and facilities at once. If you deselect the check boxes, those appointments are no longer displayed.
  • Users, facilities, or organizations you are viewing:
    Users, groups, organizations, and facilities to be displayed in the day planner view. To hide the appointments of the user, group, organization, and facility, clear the check box next to its name.
  • Delete icon:
    Deletes users, organizations, and facilities that are displayed.
  • Add User/facility icon:
    Adds a user, organization, or facility for which you want to view appointments. You can specify up to 20 users, organizations, and facilities.
2 "Options" Link:
  • Showing the Uncompleted To-Dos:
    Displays the To-Do tasks, both personal and shared, that are uncompleted on the due date.
  • Show overdue To-Dos:
    The titles of the uncompleted private To-Dos and shared To-Dos are displayed in the field of today.
3 Whole day appointment:
Whole day appointments of users, organizations, and facilities are respectively displayed by color codes.
Displays a number indicating how many users are included as attendees of the appointment. Image of multiple whole day appointments
4 All day appointment:
All day appointments of users, organizations, and facilities are displayed.
Displays a number indicating how many users are included as attendees of the appointment. Image of the number of attendees
5 Regular appointments:
Appointments of the selected users, groups, organizations, and facilities are displayed. When any of the displayed users, organizations, or facilities have appointments, those slots are shaded.
The following functions are available:
  • Add a new appointment of the selected users, groups, organizations, and facilities by double clicking anywhere where you want to add it or dragging the time period. By dragging, you can adjust the time range of the appointment.
  • Change the date and time of an appointment by dragging and dropping the appointment or dragging the top or bottom of the appointment.

Week View Screen

The week view screen displays the appointments for the selected organizations, users, or facilities for a week.
The description of other items which are also used in other screens are omitted.

Week View Screen

Description of Items
Number Description
1 "Printable version" Link:
The print settings screen of the appointment is displayed.
2 "Options" Link:
  • Showing the Uncompleted To-Dos:
    Displays the To-Do tasks, both personal and shared, that are uncompleted on the due date.

Month View Screen

The month view screen displays the appointments for the selected organizations, users, or facilities for a month.
The description of other items which are also used in other screens are omitted.

Month View Screen

Description of Items
Number Description
1 Export to iCalendar file link:
Export the appointments for a month to the iCalendar file.
2 Items for switching months:
  • Previous month icon:
    Displays appointments for the previous month.
  • This month link:
    Displays appointments for this month.
  • Next month icon:
    Displays appointments for the next month.
  • Links to switch months:
    You can also move to the desired month by using the previous year link, links for each month, or next year link.
3 "Options" Link:
  • Show all titles:
    Displays the omitted appointment titles, the user information icon, and links.
  • Showing the Uncompleted To-Dos:
    Displays the To-Do tasks, both personal and shared, that are uncompleted on the due date.

Year View Screen

In the year view, your events in a year will be displayed.
By clicking the date link, you can check the appointment of the day you selected.
The description of other items which are also used in other screens are omitted.

Year View Screen

Description of Items
Number Description
1 Items for switching years:
  • Previous year icon:
    Displays appointments for the previous year.
  • This year link:
    Displays appointments for this year.
  • Next year icon:
    Displays appointments for next year.

Appointment Details Screen

This section describes how to view the appointment details screen.

Appointment Details Screen

Description of Items
Number Description
1
  • "Change" Link:
    You can change the appointment.
  • "Delete" Link:
    You can delete an appointment.
  • Reuse Link:
    You can reuse an appointment to create a new appointment. The tentative appointment cannot be reused.
  • Leave this appointment link:
    Leave the appointment. You cannot leave the tentative appointment.
  • "Printable version" Link:
    The print settings screen of the appointment is displayed.
  • "Options" Link:
    • View planner of attendees / facilities:
      Displays the planner of the attendees and facilities of the appointment. You can use group day view, group week view, day view and week view.
    • New Space:
      Create a space where the attendee of an appointment has been assigned as a member.
  • Report Links:
    Displays a link to create and view reports related to an appointment.
    It is displayed only in the appointment where you are participating. It may not be displayed depending on the system administrator settings.
2 Items for day appointments:
  • Hide day appointments link:
    Hides the day view screen items.
  • Show day appointments link:
    Displays the day view screen items.
  • User Name Link:
    User details screen is displayed.
  • Month appointment icon:
    Switches to the Month view screen.
  • New appointment icon:
    "New appointment" screen appears.
  • Appointment Title Link:
    Appointment details screen appears.
3
  • Body of appointments:
    Information about the appointment is displayed. The contents is different depending on the appointment you add.
  • Attachment:
    The file attached to the appointment.
4
  • Comment Field:
    Enter a comment for the appointment.
  • Post button:
    You can post comments.
  • "Delete" Link:
    Deletes the comment. It is displayed only for the comments that the login user has written.