Setting up E-mail Notifications for Appointments

When your appointment has been registered, changed, or deleted, you can confirm the update notifications by e-mail. In Garoon version 5.5.0 and later, update notifications are sent even for the actions on the appointments in the past.
There is no feature to send heads-up e-mails for the up-coming appointments.
To use e-mail notifications for appointments, your system administrator must set up a system e-mail account.

Steps:
  1. Click the "User name" in the header.

  2. Click "Personal settings".

  3. Select the "Setting of each application" tab.

  4. Click "Scheduler".

  5. Click the item for forwarding notifications.

  6. On the screen for forwarding notifications of appointments, set the required items.

    The setting fields are as follows:

    • Forwarding appointment notifications:
      To forward an appointment update notification, select the check box to forward e-mail notifications.
    • Forwarding facility usage request notifications:
      This item is displayed only for the users who are assigned as operational administrators for facilities by the system administrator.
      To forward a update notification of a facility usage request, select the check box to forward notifications for facility usage requests.
    • E-mail address to receive notifications:
      Select the e-mail address for which you want to receive update notifications.
      If you want to receive update notifications other than the e-mail address that you have added to your user details, select the item to use the alternate e-mail address and enter the e-mail address of which you want to receive notifications. You can also set multiple e-mail addresses, separated by commas.
    Screen for setting up e-mail forwarding of appointment notifications

  7. Confirm your settings and click "Save".

Setting up E-mail Notifications for Web Conference Systems

When a Web conference appointment has been added or changed, you can receive the update notifications by e-mails.
For details on Web meetings, see Using Web Conference System.

Steps:
  1. Click the "User name" in the header.

  2. Click "Personal settings".

  3. Select the "Setting of each application" tab.

  4. Click "Scheduler".

  5. Click the item to configure Web conference system.

  6. On the Web conference setting screen, select the e-mail address for which you want to receive notifications, and click "Save".

    If you want to receive update notifications other than the e-mail address that you have added to your user details, select the item to use the alternate e-mail address and enter the e-mail address of which you want to receive notifications.