Drop-Down List Settings

On screens such as Message and Scheduler, you can set which items appear in the drop-down list that is used to select organizations and users.
For example, you can customize the drop-down list to include the organizations whose members you frequently send messages or to include the facility groups which contains the conference room you often use, so that you can quickly select organizations and facilities.
If the system administrator does not allow you to change the settings, you cannot change these settings from the "Personal settings". If the screen to change the settings is not displayed, please contact your system administrator.
For details on the allowing users to change configurations in personal settings, see Drop-Down List Settings in the Administrator Help.

Image of the drop-down list

You can set the following items.

  • Frequently used organizations
    Select the organizations that contain the users you frequently select.
  • Frequently used facility groups
    Select the facility groups where the conference rooms or facilities you often use belong.
  • Recently selected items
    Specify how many organizations, users, facility groups, and facility histories you have recently selected are displayed.
  • My Group
    Set up the display position of My Group.

Setting up the Frequently Used Organizations and Frequently Used Facility Groups

You can preconfigure frequently used users and facilities to quickly select them from the drop-down list.
You can set the following items.

  • Frequently used organizations:
    Set organizations of users who are frequently set up as recipients and attendees.
  • Frequently used facility groups:
    Set facility groups of the facilities you frequently select.
Steps:
  1. Click the "User name" in the header.

  2. Click "Personal settings".

  3. Select "Common settings" tab.

  4. Click "Screen".

  5. Click the item to set drop-down lists.

  6. On the screen for setting drop-down lists, select the tabs for the frequently used organizations or frequently used facility groups.

    Drop-down List Settings screen

  7. Select the organization or facility group you want to configure, and click "Add".

    Image of the setting action link enclosed in a red frame

  8. Confirm your settings and click "Save".

Setting up the Items to Show in Recently Selected Items

You can select organizations, users, or facilities from the selection history.
You can set the number of records to be displayed and delete the history in bulk.

Steps:
  1. Click the "User name" in the header.

  2. Click "Personal settings".

  3. Select "Common settings" tab.

  4. Click "Screen".

  5. Click the item to set drop-down lists.

  6. On the screen to set drop-down lists, select the selection history tab.

    Image of the selection history tab enclosed in a red frame

  7. Set the "# per Page" field.

    Set how may organizations, users, facility groups, and facilities to display as recently selected items.

  8. Set the "Delete history" field.

    Delete all the selected history. Select the check box for which you want to delete the history. Deleted history cannot be restored.

  9. Confirm your settings and click "Save".

Setting up the Display Position of My Groups

Select which to display on the top My group or the frequently used organizations in the drop-down list.

Steps:
  1. Click the "User name" in the header.

  2. Click "Personal settings".

  3. Select "Common settings" tab.

  4. Click "Screen".

  5. Click the item to set drop-down lists.

  6. On the screen to set drop-down lists, select the My Group tab.

    Image of "My Groups" tab enclosed in a red frame

  7. Set up the display position of My Group.

    • To display before the frequently used organizations

      Image of My Group comes on top of the frequently used organizations

    • To display after the frequently used organizations

      Image of My Group comes after the frequently used organizations

  8. Confirm your settings and click "Save".