Changing Appointments

Change the appointments of users and facilities.

Steps:
  1. Click the app icon in the header.

  2. Click "Scheduler".

  3. On the "Scheduler" screen, click the title of the appointment you want to change.

  4. On the "Appointment details" screen, click "Edit".

    Image of the link to edit enclosed in a red frame

  5. On the change appointment screen, set the required items.

    For details on the settings, see Items on the "New appointment" screen.

  6. Confirm your settings and click "Save".

Changing Repeating Appointments

Change the period and date/time of the repeating appointments.

Steps:
  1. Click the app icon in the header.

  2. Click "Scheduler".

  3. On the "Scheduler" screen, click the title of the repeating appointment you want to change.

  4. On the "Appointment details" screen, click "Edit".

  5. On the change appointment screen, set the field for setting up a period.

    • If you want to change only the appointment you have selected in step 3:
      Select the item for this appointment only (YYYY/MM/DD (Day of the week)).
    • If you want to change all repeating appointments after the specified date:
      Select the item for appointments after YYYY/MM/DD (Day of the week).
    • If you want to change all repeating appointments:
      Select all appointments.
    Image with selected target to change appointment

  6. Set the required items.

    For details on the items, see Items on the "New appointment" screen.
    If you try to change an appointment by selecting "All appointments" or Appointment after YYYY/MM/DD (Day of the Week), a dialog may appear indicating that a facility appointment is duplicated on some date and time.
    When you click "Yes", an appointment is created only when a facility does not have a conflict.

  7. Confirm your settings and click "Save".

Changing Tentative Appointments

Change the tentative appointment.
On tentative appointments, you cannot change the date and time suggestions, attendees, or facilities.

Steps:
  1. Click the app icon in the header.

  2. Click "Scheduler".

  3. On the "Scheduler" screen, click the title of the tentative appointment you want to change.

    The title of the tentative appointment is displayed in green characters.
    Image of a tentative appointment

  4. On the "Appointment details" screen, click "Edit".

  5. On the change appointment screen, set the required items.

    For details on the settings, see Items on the "New appointment" screen.

  6. Confirm your settings and click "Save".

Working with Attachments

You can update files attached to an appointment or change the file information.
You can do this procedure only when the edit permission has been granted for the appointment.

Steps:
  1. Click the app icon in the header.

  2. Click "Scheduler".

  3. On the Scheduler screen, click the title of the schedule for which you want to edit the attachments.

  4. On the "Appointment Details" screen, click "Details" for the attachment you want to work with.

    Image of the detail link surrounded by the red rectangle box

    For details of managing attachments, see the following page:
    Changing File Information
    Updating Files
    Deleting Files

Changing Date and Time of Appointments by Dragging and Dropping

If you have enabled drag and drop on the "Personal settings" screen, you can change the date and time of your appointment directly on the day view or week view screen.
You can change the date and time of an appointment by grabbing the target appointment and moving it vertically and horizontally.
You cannot change the title or contents of an appointment by drag and drop.

Image of changing times by drag and drop operation

The system administrator settings may prevent you from using drag and drop appointment changes.

Steps:
  1. On the "Personal settings" screen, confirm that you have enabled the drag and drop feature.

    To enable the drag and drop feature, follow these steps.

    1. Click the user name in the header.
    2. Click "Personal settings".
    3. Select the "Setting of each application" tab.
    4. Click "Scheduler".
    5. Click "Display settings".
    6. In the "Drag and drop moving" field on the "Display settings" screen, select the check box for moving appointments by drag and drop.
    7. Confirm your settings and click "Save".

  2. Click the app icon in the header.

  3. Click "Scheduler".

  4. On the "Scheduler" screen, select day view or week view.

  5. Hover the cursor over the appointment you want to change.

    • To revise an appointment without changing the time required for it (for example, 1 hour):
      Grab the entire appointment and move it to the desired time.
      The start and end times can be moved by 30 minutes (for example, from 08:00 to 09:00 to 08:30 – 09:30).

      Image of moving an appointment by drag and drop

    • To change the start time and end time of an appointment:
      Grabs the top or bottom of an appointment and adjusts the width of the appointment to the time that you want to change.
      You can change the start time or end time by 30 minutes (for example, from 08:00 to 09:30).

      • Top: Grab it to change the start time of the appointment.
      • Bottom: Grab it to change the end time of the appointment.

      Image of extending the period

  6. On the confirmation screen, click "Edit".

    If you want to change the title and contents of an appointment, click the item to edit details and change it on the change appointment screen.
    Image of the link to change details enclosed in a red frame

If You Do Not Have Any Available Facilities for the Date and Time You Are Attempting to Change by Drag and Drop

If you are attempting to change the date and time of an appointment and the desired facility is not available during the specified times, a list of other vacant facilities will be displayed.

Image of other vacant facilities

a): Displayed only when you change the repeating appointments.

B): A list of vacant facilities during the specified time period. Facilities in the same facility group as the selected facilities are displayed.

c): Specify whether to use the facility for this appointment.

d): Click to show the change appointment screen.

  • If you want to select another vacant facility:
    Select a facility and click "Edit".
    If you do not want to use the facility, select the "No facility is required for this appointment check box, and then click "Save". An appointment without any facilities created with the specified time period.
  • When you select a facility that requires a usage request:
    The "Purpose" field is displayed.
    Enter a purpose for the facility, then click "Update". Image of the "Purpose" field is displayed
Changing Date and Time of an Appointment with Response Requests by Drag and Drop

After changing the date and time of an appointment with the attendance request by drag and drop, a confirmation dialog box appears whether to initialize the attendance responses.

Screen asking whether to initialize attendance status of attendees

Select the check box for "Clear all attendance responses" and click "Edit".
The statuses of the responses of all attendees will become "Pending".
If the check box is cleared, all attendees' responses will be kept and only the date and time will be changed.
For details, see Responding to attendance request.