This section describes icons and buttons that are displayed on the phone messages screen.
"Phone Messages" Screen
Users who belong to the selected organizations are displayed.
Description of the items
Number
Description
1
Select Users:
Select the organization or user who you want to view the phone message.
2
Link to register:
You can send a phone message to the selected user.
Link of list:
The "Phone Memo history" screen of the selected users is displayed.
3
Forwarding Settings:
If the user has set up e-mail forwarding for the phone message, an icon appears indicating that it has been set.
Presence information:
The user's presence information is displayed by clicking.
For details, refer to How to View the Screen for presence information.
4
Items for Search:
Phone Memo Search button:
Enter keywords to search phone notes.
Advanced search link:
Enter search conditions to search phone notes.
5
Current appointments:
Displays the appointments in progress. The appointments whose start times are less than or equal to the current time and the end times are greater than or equal to the current time are displayed.
The following appointments are displayed:
Regular
Repeating appointments
Tentative appointments
Appointments that you responded "Decline" do not appear.
Phone Messages Icon
Icon
Description
Unchecked Phone notes
Checked phone notes
Phone Messages History Screen
The history and phone message of the phone message are displayed.
Description of the items
Number
Description
1
Link to "Add Phone Messages":
Add a phone message.
2
"Inbox" button:
Displays the registered phone notes.
"Sent items" button:
Displays the phone notes that you have added.
3
Items for Search:
"Phone Messages history search" button:
You can search phone message history by entering keywords.
Advanced search link:
Enter search conditions to search phone memo history.
4
Button for selecting checkboxes:
Click to select all checkboxes. The checkboxes are cleared when you click it again.
"Delete" Button:
Deletes the selected phone message.
5
Phone messages
State:
Confirmed (time confirmed by user):
The time when the user clicked "confirm".
Confirm button:
When clicked, the status of the phone message is "confirmed".
Phone Message Details:
This is a registered phone message.
Caller Link:
The user who added the phone message.
