Administrator Settings

The following types of administrators are available in Garoon.

  • System administrators:
    Administrators who manage the entire system of Garoon.
    By default, the following users are the system administrators for Garoon.
    • Administrator
    • Screens for users assigned to the Administrators role
  • Basic system administrators:
    This administrator configures the availability and localization of applications.
    The system administrator appoints the basic system administrator.
  • Operational administrators for the organization:
    Administrators who manage administrative tasks regarding organizations and users within the specified organization.
    The operational administrators of the organization will be appointed by the system administrator or by the basic system administrator.
  • Application administrators:
    Administrators who have administrative privileges for individual applications.
    The system administrator appoints application administrators for each application.
  • Operational administrators for each application:
    The operational administrators of each application are users who are assigned to operate the application by the system administrators or the application administrators.
    The methods for setting up operational administrators vary by application.

Setting System Administrators

Set the system administrator for Garoon.
To set a user other than Administrator as a system administrator, grant the Administrators role to the target user.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click Users.

  5. Click "Role settings".

  6. On the "Role Settings" screen, select "Administrators" in the role list, and then click "Force a role" .

    Role Settings screen

  7. On the "Role" screen, select the user who you want to grant the Administrators role to, and then click "Add".

    Image showing the role setting button

  8. Click the button to assign.

    The role setting screen

  9. If you want to delete a system administrator, you can delete the target user from the Administrators role on the "Role Settings" screen.

    You cannot delete Administrator users who have been added to Garoon in the default settings.
    Role Settings screen

Resetting Administrator Password

If you lost the password for the Garoon Administrator, use the command to reset the password.

For Windows

This section describes how to reset the Administrator password when you have installed Garoon in the following environment.

  • Installation identifier: cbgrn
  • CGI directory: C:\Inetpub\scripts
Steps:
  1. Start Command Prompt and move to the following directory.

    cd C:¥Inetpub¥scripts¥cbgrn

  2. Execute set_admin_password.csp.

    .¥grn.exe -C -q code¥command¥set_admin_password.csp

  3. Type "yes" and press the Enter key.

  4. Type a new password, and then press the Enter key.

  5. Enter the password for confirmation, and then press the Enter key.

For Linux

This section describes how to reset the Administrator password when you have installed Garoon in the following environment.

  • Installation identifier: cbgrn
  • CGI Directory: /var/www/cgi-bin
Steps:
  1. Start the console and move to the following directory:

    cd /var/www/cgi-bin/cbgrn

  2. Execute set_admin_password.csp.

    ./grn.cgi -C -q code/command/set_admin_password.csp

  3. Type "yes" and press the Enter key.

  4. Type a new password, and then press the Enter key.

  5. Enter the password for confirmation, and then press the Enter key.

Setting Basic System Administrators

Set the administrator who has been granted the basic system administration privileges.
The basic system administrator can perform the same operations as the system administrator for the following items.

  • Customer information
  • Application
  • Users
  • Authentication
  • Single Sign-On
  • Files
  • Screens
  • Calendars
  • Logging
  • Licenses
  • External Server
  • Localization
  • API

The system administrator appoints the basic system administrator.

Adding Administrative Privileges for Basic System

To add a basic system administrator, grant the basic system administration privileges to the organization, user, or role.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click basic system administration privileges.

  6. On the screen for the basic system administration privileges, click "Add".

    Image of the link to add

  7. On the screen for adding administrative privileges for basic system, select the organization, user, or role you want to add administrative privileges to, and click "Add".

    To select a role, switch the view to the Roles tab.
    When you switch tabs after clicking "Add", the selected departments, users, or roles are deselected before you switch.

    Screen for adding basic system administration privileges

  8. Click "Add".

    Image of the Add

    The basic system administrator has no privileges with the default settings. You must change the administrative privileges for the basic system.

Changing Administrative Privileges for Basic System

You configure functions that can be manipulated by the basic system administrator.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click basic system administration privileges.

  6. On the Basic System Administration Privileges screen, click "Change" for the organization, user, or role for which you want to change permissions.

    Image of the link to edit

  7. On the screen for changing basic system administration privileges, select the check boxes of the administrative items you want to allow, and click "Edit".

    Screen for changing basic system administration privileges

Deleting Administrative Privileges for Basic System

You can delete the basic system administrators.

Selecting and Deleting Basic System Administration Privileges

You can select and delete the basic system administration privileges.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click basic system administration privileges.

  6. On the basic system administration privileges screen, select the check boxes of the organizations, users, or roles you want to delete, and then click "Delete".

    Basic system administration privileges screen

  7. Click "Yes" on the screen for deleting all basic system administration privileges.

Deleting All Administrative Privileges for Basic System

You can delete all administrative privileges for the basic system.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click basic system administration privileges.

  6. On the screen for the basic system administration privileges, click "Delete All".

    Images of Delete All link

  7. Click "Yes" on the screen for deleting all administration privileges for basic system.

Setting Up Operational Administrators for Your Organization

Set up operational administrators who perform administrative tasks for users and organizations in specific organizations.
The operational administrators of the organization will be appointed by the system administrator or by the basic system administrator.
For example, if you set up the operational administrators of the organization in each branch office, the tasks associated with the personnel change can be completed in each branch office.

Image of Usage

Image of usage of operational administrators of users and organizations

For details on operational administrators who administer organizations and users, see the description of managing operational administrators.

Setting Up Application Administrators

Set the administrator who has been granted administrative privileges for the application.
The application administrator can perform the same operations as the system administrator for authorized applications.
The system administrator appoints application administrators for each application.

Adding Administrative Privileges for Applications

To add an application administrator, grant the administrative privileges of the application to the organization, user, or role.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click the item for administrative privileges for applications.

  6. On the screen for application administrative privileges, click "Add".

    Image of the link to add

  7. On the screen for adding administrative privileges for applications, select the organization, user, or role you want to add administrative privileges to, and click "Add".

    To select a role, switch the view to the Roles tab.
    When you switch tabs after clicking "Add", the selected departments, users, or roles are deselected before you switch.
    Adding administrative privileges for applications screen

  8. Click "Add".

    Image of the Add

    The application administrator has no privileges with the default settings. You must change the administrative privileges for applications.

Changing Administrative Privileges for Applications

You configure functions that can be manipulated by the application administrators.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click the item for administrative privileges for applications.

  6. On the Applications Administration Privileges screen, click "Change" for the organization, user, or role for which you want to change permissions.

    Image of the change link

  7. On the screen for changing the administration privileges for applications, select the check boxes of the applications you want to allow, and click "Edit".

    Changing administrative privileges for applications screen

Deleting Administrative Privileges for Applications

You can delete the application administrators.

Selecting and Deleting Administrative Privileges for Applications

You can select the administrative privileges for applications and delete them.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click the item for administrative privileges for applications.

  6. On the administration privileges screen for applications, select the check boxes of the organizations, users, or roles you want to delete, and then click "Delete".

    Image of the 'Delete' button

  7. Click "Yes" on the screen for deleting all administration privileges for the application.

Deleting Administrative Privileges for All Applications

You can delete all administrative privileges for the application.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click the item for administrative permissions.

  5. Click the item for administrative privileges for applications.

  6. On the screen for application administrative privileges, click "Delete All".

    Images of Delete All link

  7. Click "Yes" on the screen for deleting all administration privileges for the application.

Setting up Operational Administrators

You can set operational administrative privileges for each application.
Operational administrators will see a menu of privileged administrative functions on their screen.
For information on manageable items, see operational administrative privileges for each application.

Example of operational administrators on bulletin board:

Image of the administrative functions of the bulletin board

a): The menu of administrative functions used by operational administrators

The methods for setting up operational administrators vary by application.