Managing Operational Administrators for Your Organization

The operational administrators of the organization are users who perform administrative tasks for users and organizations in specific organizations.
The system administrator appoints the operational administrators of the organization.
For example, if you set up the operational administrators of the organization in each branch office, the user modification tasks associated with the personnel change can be completed in each branch office.

Image of Usage

Image of usage of operational administrators of users and organizations

What Operational Administrators Can Do

Operational administrators are authorized to administer organizations and their members.
Authorized users can do the followings.

Notices

View the important announcements screen
View the system information screen

Basic System Administration
  • Setting up organizations and users
    They can add child organizations and change members. However, the following limitations apply.
    • To add users, they must select an organization.
    • Child organizations can be moved only to organizations for which they have operational administrative privileges.
  • Importing and exporting CSV files
    They can input/output following data using a CSV file, for organizations for which they have operational administrative privileges.
    • Organization details
    • Organization name data
    • Organization member data
    • User profile

Setting Up Operational Administrative Privileges for Organizations

You can set operational administrators for organizations.
Operational administrators can add or delete operational administrators for subordinate organizations where they have administrative privileges.

Example image showing operational administrators for users and organizations

a): The "Basic System Administration" section displays the menus for managing organizations and users.
Steps:
  1. Click the Administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click Users.

  5. Click Organization / user settings.

  6. On the organization/user setting screen, select an organization, and then click to set operational administrative privileges.

    Organization/user setting screen

  7. On the screen for List of operational administrative privileges, click "Add".

    Organization/user setting screen

  8. On the screen to add operational administrative privileges, select the organization, user, or role to set privileges, and then click "Add".

    To select a role, switch the view to the Roles tab.
    When you switch tabs after clicking "Add", the selected departments, users, or roles are deselected before you switch.
    Adding operational administrative privileges screen

  9. Select the check boxes for operational administrator settings for the privileges you want to add, and click "Add".

    Image showing the setting of an operational administrator

How to Access Operational Administration Screens

Menu for accessing the system administration screen does not appear on the screen for operational administrator. To access the administration screen, you must enter the URL directly.
This section describes how to access the system administration screen when you installed Garoon in the following environment.

  • Installation identifier: cbgrn
  • CGI Directory:
    • On Windows: C:¥inetpub¥scripts
    • On Linux: /var/www/cgi-bin
Steps:
  1. Access the following URLS

    • On Windows:
      http://(IP address or host name of the server)/scripts/cbgrn/grn.exe/system/index
    • On Linux:
      http://(IP address or host name of the server)/cgi-bin/cbgrn/grn.cgi/system/index

  2. Enter your login name and password, and log in to Garoon system administration.

  3. Select "Basic system administration" tab.

  4. Click Users.

Deleting Operational Administrative Privileges

Delete the operational administrative privileges of the organization.
Users whose operational administrative privileges have been deleted will not be able to access the system administration screen.

Selecting and Deleting Administrative Privileges for Organizations and Users

Select and delete operational privileges for organizations and users.

Steps:
  1. Click the Administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click Users.

  5. Click Organization / user settings.

  6. On the organization/user setting screen, select an organization for which you delete an operational administrator, and then click to set operational administrative privileges.

    Organization/user setting screen

  7. On the screen for List of operational administrative privileges, select the check boxes for the target privileges which you want to delete, and then click "Delete".

    Image showing the setting of an operational administrator

  8. Click "Yes" on the screen to delete all operational administrative privileges.

Deleting Administrative Privileges for All Organizations and Users

Delete all operational privileges for the organization.

Steps:
  1. Click the Administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Basic system administration" tab.

  4. Click Users.

  5. Click Organization / user settings.

  6. On the organization/user setting screen, select an organization for which you delete an operational administrator, and then click to set operational administrative privileges.

    Organization/user setting screen

  7. On the screen for List of operational administrative privileges, click "Delete all".

    Image of the delete all action link

  8. Click "Yes" on the delete all operational administrative privileges screen.