Managing Topics

This section describes tasks to manage topics on system administration pages.

Changing Topics

On the topic details screen, you can change the contents of topics.
You can delete attachments and comments on the topic details screen.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, then select the status of the topics from the drop-down list, and click "Filter".

    The statuses of the topics in the drop-down list are as follows:

    • All
    • Topics waiting to be published
    • Public
    • Expired

    Image with topic status

  7. Click the topic title to change.

    Image of the topic title to change enclosed in a red frame

  8. On the screen of topic details, click "Edit".

    Image of the edit action link enclosed in a red frame

  9. On the screen for changing topics, you can change the settings as necessary.

    To send notifications on the topic update, select the "Notify this update" check box.

    Image of "Notify this update" check box enclosed in a red frame

  10. Confirm your settings and click "Save".

Moving Topics

Move selected topics to other categories.
When the topic details screen is displayed for the first time after moving, the body of the topic is displayed in a background color (yellow) that indicates unread.

Moving Topics One by One

Move topics to another category one by one.

Steps:
  1. Click the Administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, then select the status of the topics from the drop-down list, and click "Filter".

    The statuses of the topics in the drop-down list are as follows:

    • All
    • Topics waiting to be published
    • Public
    • Expired

    Image with topic status

  7. Click the topic title to move.

    Image of the topic title to move enclosed in a red frame

  8. Click "Move" on the topic details screen.

    Image of "Move" action link surrounded by a red frame

  9. In the field to specify the category to move into on the screen to move topics, select a category.

    You can search for categories to move categories into by entering keywords and clicking "Category search".
    Clicking "Move up" moves the category up one level.
    Clicking on a category name moves you to the subcategory of the category you clicked. Numbers represent the number of subcategories.

    Move topics screen

  10. Confirm your settings and click "Move".

Moving Multiple Topics in Bulk

Move multiple topics to other categories.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, then select the status of the topics from the drop-down list, and click "Filter".

    The statuses of the topics in the drop-down list are as follows:

    • All
    • Topics waiting to be published
    • Public
    • Expired
    Image with topic status

  7. Select the check boxes of the topics to move, and click "Move".

    Image with topics selected

  8. On the screen to move topics, select the category to move into, then click "Move".

    You can search for categories to move categories into by entering keywords and clicking "Category search".
    Clicking "Move up" moves the category up one level.
    Clicking on a category name moves you to the subcategory of the category you clicked. Numbers represent the number of subcategories.

    Move topics screen

Working with Attachments in Topics

You can work with bodies of topics and files attached to comments.
You can't perform operations on images inserted using Rich Text Formatting.

Steps:
  1. Click the Administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, then select the status of the topics from the drop-down list, and click "Filter".

    The statuses of the topics in the drop-down list are as follows:

    • All
    • Topics waiting to be published
    • Public
    • Expired

    Image with topic status

  7. Click the topic title for which you want to perform actions on attachments.

    Image of the topic title enclosed in a red frame to perform actions on attachments

  8. In "Topic details" screen, click "Attachments".

    Image of an action link for listing attachments, enclosed in a red frame

  9. On the attachment list screen, click the title of the file to work with.

    Image of the topic title to perform actions on attachments enclosed in a red frame

  10. In "Attachment details" screen, click the link you want to perform.

    Attachment details screen

    For details of managing attachments, see the following page:
    Updating Files
    Changing File Information
    Deleting Files

Exporting Topics to a File

You can export topics to text files.
Draft topics cannot be exported to a file.
The following items are exported files.

  • Subject
  • From
  • Category
  • On
  • Posting period
  • Body
  • Attachment file name:
    Attachment files themselves cannot be exported. Export contains only the file names.
  • Comments:
    Older comments come to the top, which is the reverse order to the contents of the topic details.
Steps:
  1. Click the Administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, then select the status of the topics from the drop-down list, and click "Filter".

    The statuses of the topics in the drop-down list are as follows:

    • All
    • Topics waiting to be published
    • Public
    • Expired

    Image with topic status

  7. Click topic titles to export to a file.

    Image of the topic title enclosed in a red frame to export to a file

  8. In "Topic details" screen, click "Save as file".

    Image of an action link for listing attachments, enclosed in a red frame

  9. On the "Save as file" screen, set the field for character encoding.

    The following character encoding can be selected:

    • Unicode (UTF-8)
    • Japanese (Shift-JIS)
    • ASCII
    • Latin1 (ISO-8859-1)
    • Simplified Chinese (GB2312)
    • Thai (TIS-620)
    When the "Do not show this screen from the next time" check box is selected, the topic is exported to a file without displaying the "Export to file" screen .

    Image of setting a character encoding

  10. Confirm your settings and click "Export".

  11. Save the file with a function provided by your Web browser.

Deleting Topics

You can delete topics.
The deleted topics will be removed from all users.

Deleting Topics One by One

Delete each topic.

Steps:
  1. Click the Administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, then select the status of the topics from the drop-down list, and click "Filter".

    The statuses of the topics in the drop-down list are as follows:

    • All
    • Topics waiting to be published
    • Public
    • Expired

    Image with topic status

  7. Click the topic title to delete.

    Image of the topic title to move enclosed in a red frame

  8. On the topic details screen, click "Delete".

    Image of the delete action link enclosed in a red frame

  9. Click "Yes" on the page to delete topics.

Deleting Multiple Topics in Bulk

Delete multiple topics at once.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, then select the status of the topics from the drop-down list, and click "Filter".

    The statuses of the topics in the drop-down list are as follows:

    • All
    • Topics waiting to be published
    • Public
    • Expired

    Image with topic status

  7. Select the check boxes of the topics to delete, and then click "Delete".

    Image of topics selected to delete

  8. Click "Yes" on the screen to delete topics.

Deleting All Topics Waiting to Be Published

Delete all topics waiting to be published in the selected category.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, click the item to delete waiting topics.

    Image of deleting waiting topics action link surrounded by a red frame

  7. Click "Yes" on the screen to delete all topics waiting to be published.

Deleting All Expired Topics

You can delete all topics expired in the selected category.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, click the item to delete expired topics.

    Image of deleting expired topics action link surrounded by a red frame

  7. Click "Yes" on the screen to delete all expired topics.

Deleting Public Topics in Bulk by Specifying Date

To delete all public topics that have been updated prior to the specified date:

  • Public topics
  • The last update date is earlier than the specified date
Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, click the item to delete public topics.

    Image of deleting expired topics action link surrounded by a red frame

  7. On the screen to delete all public topics, select a date, and then click "Delete". All schedules before the date will be deleted.

    Image of specifying the date for deletion

    Posts updated after the selected date will not be deleted.
    Example: If you select August 7, 2012 as the date for deletion

    • Topics last updated on August 06, 2012: Deleted
    • Topics last updated on August 07, 2012: Not deleted

  8. Click "Yes" on the screen to delete all public topics.

Deleting All Topics in a Category

Deletes all topics in the selected category.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click "System settings".

  3. Select "Application settings" tab.

  4. Click "Bulletin Board".

  5. Click the item to manage topics.

  6. On the screen to manage topics, select a category, and then click the item to delete all topics in the category.

    Image of an action link to delete all topics in the category enclosed in a red frame

  7. Click "Yes" on the page to delete all topics in the category.