Specifications for full text search for messages

Describes the search specifications for messages.
The following messages cannot be searched.

  • Draft messages
  • Trash messages

Items that can be searched in the system administration screen

The following items can be searched in the system administration screen by entering keywords in the search box

Message
Search items Remarks
Subject  
Body  
Comment  
From  
Recipients  

Items that can be searched on the user screen

The following items can be searched by entering keywords in the search box on the user screen

Message
Search items Remarks
Subject  
Body  
Comment  
Attachment file name  
Attachment contents  

Options available for searching

On the "Search results" screen, you can search by using the following options

  • Keyword:
    Enter the keywords you want to search.
  • Sort by:
    Set the display order of search results.
    • Relevance:
      This item is displayed in order of relevance, based on the frequency of keywords and the spacing of keywords in the data.
    • Updated:
      The updated date and time are displayed in the new order.
  • Show only files/search subject
    Sets the items to be searched. The "Show only Files" and "search subject" cannot be used together.
    • Show only files
      Finds data that contains keywords in the attachment file name. You can filter by attachment type.
    • Search subjects:
      Searches data containing keywords in subject.
  • Search folders:
    Set the folder that you want to search in.
  • From:
    You can filter the search target using the message sender. In the "From" field, enter the display name of the user.
    You can also empty the "keywords" field and search only messages from the "from" field.
  • Period:
    Set the period to search.
    • If only the start date is specified:
      Searches data updated from the specified date to the current period.
    • If only the end date is specified:
      Finds data updated in the period from the oldest data to the specified date.
  • Language:
    Set the language that you want to search.