Specifications for full text search for spaces

The fields can be searched in the system administration screen and the user screen.

Items that can be searched in the system administration screen

The following items can be searched in the system administration screen by entering keywords in the search box

Category
Search items Remarks
Category names You can use "category settings" to search for a destination category.

Items that can be searched on the user screen

Use the search boxes in the following screens to search for data. The data to be searched differs depending on the screen.

  • "My Space" or "All Spaces" screen:
    Searches data across spaces.
    When you select the "My Space" tab, you can search from my space.
    To search from all spaces, select the All Spaces tab.
  • "Space" screen:
    Searches discussions in a specific space
  • "Shared To-Do" screen:
    Searches shared To-Dos in a particular space.
    Use the drop-down list in the search box to change the search target.

The following items can be searched by entering keywords in the search box.
Discussions
Search items Remarks
Subject  
Body  
Comment  
Attachment file name  
Attachment contents  
Shared To-Dos
Search items Remarks
To-Do  
Contents  
Comment  
Attachment file name  
Attachment contents  
Assignees of Shared To-Dos
Search items Remarks
Name (Display name)  
Name (Localized name)  
Login name On the "User Information Items" screen, you can search if the following settings are enabled
  • Enable
  • Make public
Pronunciation On the "User Information Items" screen, you can search if the following settings are enabled
  • Enable
  • Make public
Email On the "User Information Items" screen, when the following settings are enabled, the e-mail addresses registered in the user information can be searched.
  • Enable
  • Make public
Job title You can search the job title that has been added to the user information.
Custom items On the "User Information Items" screen, you can search for customized items with the following settings enabled
  • Enable
  • Make public
  • Search in

Options available for searching

On the "Search results" screen, you can set search conditions and filter search results using the following options

  • Display order
    Search results can be displayed in the specified order. The display order can be specified as follows
    • Relevance:
      This item is displayed in order of relevance, based on the frequency of keywords and the spacing of keywords in the data.
    • Updated:
      The updated date and time are displayed in the new order.
  • Show only files/search title
    Specify conditions for the search. "Search only files" and "Search discussion & To-Do names" cannot be used at the same time.
    • Show only files
      Finds data that contains keywords in the attachment file name. You can filter by attachment type.
    • Search Title
      Searches for data that contains keywords in discussions and shared to-do titles.
  • Search in
    Searches the search target. The following can be searched
    • Discussions
    • Shared To-Do
  • Updated by
    Filters the search results by the last user who updated data.
  • Period
    Filters the search results by the last updated date.
    • If you want to specify only the start date:
      Searches data updated from the specified date to the current period.
    • To specify the end date only:
      Searches updated data from the earliest updated date to the specified date period.
  • language
    Filters the search results by the language.