Limiting Application Users

You can limit which applications are available to users for each organization, user, or role.
If multiple targets are set for one user, that user can access applications allowed for one of the targets.
Applications that are not allowed to use are not displayed on the user screen. Users who are not allowed to use schedulers, messages, etc. cannot be specified as attendees or recipients.

Applications for Which Application Users Can Be Set
  • Space
  • Bookmarks
  • Scheduler
  • Messages
  • Bulletin Board
  • Cabinet
  • Phone Messages
  • Timesheet
  • Address Book:
    User list does not appear on the "Address Book" screen of users who are not allowed to use the application. However, when you select a user in applications such as Scheduler or Messages, user information for the user appears.
  • E-mail
  • Workflow
  • MultiReport
Applications for Which Application Users Cannot Be Set
  • Portal:
    Portlets of applications that are not allowed to use are not displayed on the portal.
  • Memo
  • To-Do List
  • Cybozu Online Service:
    To use Cybozu Online Service, you must set up the service.
    For details, refer to the "Cybozu Online Service" section.
  • Presence indicators
  • Favorite
  • Notifications:
    Notifications of applications that are not allowed to use are not displayed on the notification list.
  • KUNAI:
    On the "User permissions" screen of KUNAI, set applications available for each user in KUNAI.
  • Respond
  • Image Assets

Applications That Are Deactivated by Default

Upgrading Garoon may deactivate Workflow, MulriReport, and the respond feature.
You need to activate them, if necessary. For details, see the "Getting Started with Applications" section.

The following conditions apply.

  • Workflow:
    Upgraded to 2.1.0 or later Garoon from earlier versions.
  • MultiReport:
    Upgraded to 3.0.0 or later Garoon from earlier versions.
  • Reaction:
    Upgraded to 4.0.0 or later Garoon from earlier versions.

Adding Application Users

Add organizations, users, and roles and select which applications are available to the selected users.
Inactivated applications are not displayed. If you cannot find the application you want to make available, check whether the application is set to "Activate".
For details, refer to the "Using Applications" section.
In the example used in this section, "Remote access rule" is set to "Allow all".

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click System settings.

  3. Select "Basic system administration" tab.

  4. Click Applications.

  5. Click Application users.

  6. On the "Application users" screen, click Add.

    Image of the add link surrounded by the red rectangle box

  7. On the "Add Target" screen, select the organization, user, or role you want to add, and click Add.

    Image showing the selection of target organizations, users, or roles

  8. Select the checkboxes of the applications you want to make available.

    If "Remote access rule" is set to "Allow all", only the "Allow to use" field is displayed and the "Allow to remote access" field is not displayed.
    Image showing the settings of available applications

  9. Confirm your settings and click Add.

Changing Allowed Applications

To change applications available to users:
In the example used in this section, "Remote access rule" is set to "Allow all".

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click System settings.

  3. Select "Basic system administration" tab.

  4. Click Applications.

  5. Click Application users.

  6. On the "Application users" screen, click Change for the target you want to change its setting.

    Image of the change link surrounded by the red rectangle box

  7. On the "Change allowed applications" screen, change which applications are allowed to use.

    If "Remote access rule" is set to "Allow all", only the "Allow to use" field is displayed and the "Allow to remote access" field is not displayed.
    Image showing the settings of available applications

  8. Confirm your settings, and then click Save.

Removing Application Users

Remove organizations, users, or roles that are set as application users.
Once targets are deleted, they cannot use applications allowed to use to the targets.

Removing Multiple Users Collectively

Select application users and remove them all together.

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click System settings.

  3. Select "Basic system administration" tab.

  4. Click Applications.

  5. Click Application users.

  6. On the "Application users" screen, select the checkboxes of the organizations, users, or roles you want to remove, and then click Delete.

    Image showing the selection of organizations, users, or roles to be removed

  7. Click Yes on the "Delete target" screen.

Removing All Users

Remove all application users.

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click System settings.

  3. Select "Basic system administration" tab.

  4. Click Applications.

  5. Click Application users.

  6. On the "Application users" screen, click Delete all.

    Image showing the Delete all surrounded by the red rectangle box

  7. On the "Delete all targets" screen, click Yes.