Setting Up Access Permissions for Portals

For portals, set the following permissions for organizations, users, or roles:

  • Access permissions

The permissions for portals vary by the security model applied to the portal.
The default setting is set to "REVOKE (All users have access except users on list)". Therefore, all users are allowed to view portals.
For information on permissions, refer to User Rights and Prioritized Access Permissions.

Setting User Rights

The example shows how to set access permissions when the security model is "GRANT (Only users on list have access)".

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Portal.

  5. Click Portals.

  6. On the "Portals" screen, select a portal.

  7. On the "Portal settings" screen, click Edit user rights. Image of setting user rights action link

  8. On "User rights" screen, check that the security model is "GRANT (Only users on list have access)". Image of GRANT

    If the security model is set as "REVOKE (All users have access except users on list)", click Change to change the setting to "GRANT (Only users on list have access)". For details, refer to Changing the Security Model.

  9. On "User rights" screen, click Add. Screenshot: Link to add is highlighted in the list of User rights screen

  10. On "Add new entry" screen, select the organization, user, or role to set permissions, and click Add.

    To select a role, switch the view to the "Roles" tab.
    After you click "Add" then click the tab, the selected organizations, users, or roles before you switch tabs are cleared.
    Screenshot: The "Add new entry" screen with a list of users to add user rights and the "Add" button highlighted

  11. Under "User rights", check the permissions to allow, and then click Add. Image of the link to add

Deleting User Rights

Delete user rights granted to users or organizations.
If you delete user rights, actions that users can perform changes as follows depending on the security model:

  • If the security model is "GRANT (Only users on list have access)":
    Users who were deleted the user rights or users who belonged to the organizations or roles that lost user rights no longer be able to work with items they previously could.
  • If the security model is "REVOKE (All users have access except users on list)":
    Users who were deleted the user rights or users who belonged to the organizations or roles that lost user rights can now work with items they prohibited to use.

Selecting and Deleting User Rights

Select and delete user rights.

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Portal.

  5. Click Portals.

  6. On the "Portal settings" screen, click Edit user rights. Image of setting user rights action link

  7. On "User rights" screen, select the checkbox to delete, and then click "Delete". Screenshot: Checkboxes of users to be deleted are selected on the User rights screen. The Delete button is highlighted

  8. Click Yes on "Delete user rights" screen.

Deleting All User Rights

Delete all user rights.

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Portal.

  5. Click Portals.

  6. On the "Portals" screen, select a portal.

  7. On the "Portal settings" screen, click Edit user rights. Image of setting user rights action link

  8. On "User rights" screen, click "Delete all". Screenshot: Link to delete all is highlighted in the list of User rights screen

  9. Click Yes on "Delete all user rights" screen.