Set up items in the shared Address Book.
The shared Address book has two types of fields:

• Built-in items:
  These items are set by default. You can set whether to use items and whether to display items in the Address Book.
  The built-in items are as follows.
  • Name
    Cannot change the "Display Name" field.
  • Name of individual
  • Pronunciation
  • Company Name 　
  • Company Name (pronunciation)
  • Division Name
  • Zip code
  • Address
  • Route
  • Office Phone Number
  • Company FAX Number
  • URL
  • Job Title
  • Personal Phone Number
  • E-mail
  • Picture
  • Notes
• Custom Items:
  These items are added by your system administrator if necessary.

Add a customization item to the Personal Address Book or shared Address Book.

1. Click the administration menu icon (gear icon) in the header.

2. Click "System settings".

3. Select "Application settings" tab.

4. Click Address Book.

5. Click "Item Settings".

6. On the "Item Settings" screen, select the book for which you want to add an item.

7. On the "Item List" screen, click "Add Customization".

   

8. On the "Add Customization Items" screen, set the required items, and click Add.

   

   Items in the Address Book

   Set the following items:

   Item	Description
   Item name	Enter the display name of the item. You cannot change item names of built-in items.
   Type	Select an item type. You cannot change the type of an item in a built-in item. When you set a custom item, you can select from the following item types. String (one line) You cannot enter line breaks in it. String (Multiline) You can enter line breaks in it. URL: This item type is for entering an URL of a Web site. Image URL This item type is for entering an URL where you want to save the image file. E-mail: This item type is for entering an e-mail address. By specifying this item type, you can work with e-mail software. File: This item is used for attaching files to the Address Book. IP Phone: This item type is for entering IP phone numbers. By setting this item type, you can work with IP phone function.
   Item code	This is a unique code for identifying an item. You cannot change item codes for built-in items.
   Use	Select whether to use as an entry field in the Address Book.
   List view	Select whether to display items in the "Address Book" screen. If you clear the "Show as standard" checkbox, the item is displayed on the "Address details" screen.
   Required Field	Select whether to make the item mandatory.
   Users cannot change settings	Select whether to allow users to change settings.
   Single Sign-On	Select this to include user profile items in the login information used to log in with single sign-on to another system. Select from the configured single sign-on. The Single Sign-On cannot be specified for the following built-in items. Route URL Picture If you have selected the following item types for custom items, you cannot set the Single Sign-On. Files URL Image URL For details, see Single Sign-On Settings.

9. Confirm your settings and click Add.

Modifies an item in the Address Book.

1. Click the administration menu icon (gear icon) in the header.

2. Click "System settings".

3. Select "Application settings" tab.

4. Click Address Book.

5. Click "Item Settings".

6. On the "Item Settings" screen, select a book.

7. On the "Item List" screen, click the item name of the item you want to change.

8. On the item details screen, click Save.

   

9. On the "Edit Item" screen, change the fields as necessary.

   For details on setting items, refer to item settings in the Address Book.

10. Confirm your settings and click Save.

You can change all items in the Address Book in bulk.

1. Click the administration menu icon (gear icon) in the header.

2. Click "System settings".

3. Select "Application settings" tab.

4. Click Address Book.

5. Click "Item Settings".

6. On the "Item Settings" screen, select a book.

7. On the "Item List" screen, select the checkbox of the item for which you want to change the settings, and then click Save.

   

Reorder custom items in the Address Book.
The custom items are displayed below the built-in items. Cannot reorder built-in fields.

1. Click the administration menu icon (gear icon) in the header.

2. Click "System settings".

3. Select "Application settings" tab.

4. Click Address Book.

5. Click "Item Settings".

6. On the "Item Settings" screen, select a book.

7. On the "Item List" screen, click "Reorder Custom Items".

   

8. On the screen to reorder custom items, reorder the custom items.

   

9. Confirm your settings and click Save.

Delete custom items.
Built-in items cannot be deleted.

1. Click the administration menu icon (gear icon) in the header.

2. Click "System settings".

3. Select "Application settings" tab.

4. Click Address Book.

5. Click "Item Settings".

6. On the "Item Settings" screen, select a book.

7. On the "Item List" screen, click the item name of the item you want to delete.

8. On the item details screen, click Delete.

   

9. Click Yes on the screen to delete items.