Space Search Specifications

The fields can be searched in the system administration screen and the user screen.

Items That Can Be Searched in the System Administration Screen

The following items can be searched in the system administration screen by entering keywords in the search box

Categories
Search items Remarks
Category names You can use "category settings" to search for a destination category.

Items That Can Be Searched in the User Screen

The following items can be searched by entering keywords in the search box on the user screen
To select a search target, use the search box on the "Shared To-Dos" of Space.

Screen capture: Selecting a search target

Discussions
Search items Remarks
Subject  
Body  
Comment  
Attachment file name  
Attachment contents For a searchable file format, refer to full text Search file.
Shared To-Do
Search items Remarks
To-Do  
Contents  
Comment  
Attachment file name
Attachment contents For a searchable file format, refer to full text Search file.
Shared To-Do Assignees
Search items Remarks
Name (Display name)  
Localized display names  
Login name  
Pronunciation  
E-mail address You can search e-mail addresses registered in the user information.
Position You can search the job title that has been added to the user information.
Custom items You can search for customized items that are set as search targets.
Cannot search private customizations.

Options Available for Search

On the "Search results" screen, you can set search conditions and filter search results using the following options

  • Keyword:
    Enter the keywords you want to search.
    For the specification on the search keywords, refer to Search keywords.
  • Display order
    Search results can be displayed in the specified order. The display order can be specified as follows
    • Relevance:
      This item is displayed in order of relevance, based on the frequency of keywords and the spacing of keywords in the data.
    • Updated:
      Search results are displayed in the descending order of the updated date and time.
  • Show only files/search title
    Specify conditions for the search. "Search only files" and "Search discussion & To-Do names" cannot be used at the same time.
    • Show only files
      Finds data that contains keywords in the attachment file name. You can filter by attachment type.
    • Search Title
      Searches for data that contains keywords in discussions and shared to-do titles.
  • Search in
    Searches the search target. The following can be searched
    • Discussions
    • Shared To-Do
  • Updated by
    Filters the search results by the last user who updated data.
  • Period
    Filters the search results by the last updated date.
    • If you want to specify only the start date:
      Searches data updated from the specified date to the current period.
    • To specify the end date only:
      Searches updated data from the earliest updated date to the specified date period.