The following types of administrators are available in Garoon.

• System Administrators (Users & System Administrators):
  Administrators who manage the entire system of Garoon.
  In Users & System Administration, the following users automatically specified as Garoon system administrators.
  • Administrator
  • Users & System Administrators:
  • Users who belong to the Administrators group (role)
• Basic system administrator:
  This administrator configures the availability and localization of applications.
  The system administrator appoints the basic system administrator.
• Department administrators:
  Administrators who manage administrative tasks regarding organizations and users within the specified organization.
  Only system administrators can assign other users as department administrators.
• Screens for application administrators:
  Administrators who have administrative privileges for individual applications.
  The system administrator appoints application administrators for each application.
• Operational administrators for each application:
  The operational administrators of each application are users who are assigned to operate the application by the system administrators or the application administrators.
  The methods for setting up operational administrators vary by application.

Set the system administrator for Garoon.

1. Click the administration menu icon (gear icon) in the header.

2. Click Users & System Administration.

3. Click Administrators in "User Administration".

4. On the "Administrators" screen, set the system administrator as necessary.

5. Confirm your settings and click Save.

For details, refer to Users & System Administrator Settings.

Set the administrator who has been granted the basic system administration privileges.
The basic system administrator can perform the same operations as the system administrator for the following items.

• Application
• Users
• Files
• Screens
• Calendars
• External Server
• Localization
• Plug-in
• API
• Customization

On the system administration screens for the basic system administrators, only the items for which they have privileges are displayed.

The system administrator appoints the basic system administrator.

To add a basic system administrator, grant the basic system administration privileges to the organization, user, or role.

1. Click the administration menu icon (gear icon) in the header.

2. Click Garoon System Administration.

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Basic system administrators.

6. On the screen for the basic system administration privileges, click Add.

   

7. On the screen for adding administrative privileges for basic system, select the organization, user, or role you want to add administrative privileges to, and click Add.

   To select a role, switch the view to the Roles tab.
   When you switch tabs after clicking Add, the selected departments, users, or roles are cleared before you switch.
   

8. Click Add.

   

The basic system administrator has no privileges with the default settings. You must change the administrative privileges for the basic system.

You configure functions that can be manipulated by the basic system administrator.

1. Click the administration menu icon (gear icon) in the header.

2. Click Garoon System Administration.

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Basic system administrators.

6. On the "Basic system administrators" screen, click Change for the organization, user, or role for which you want to change permissions.

   

7. On the screen for changing basic system administration privileges, select the checkboxes of the administrative items you want to allow, and click Edit.

   

You can delete the basic system administrators.

You can select and delete the basic system administration privileges.

1. Click the administration menu icon (gear icon) in the header.

2. Click Garoon System Administration.

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Basic system administrators.

6. On the "Basic system administrators" screen, select the checkboxes of the organizations, users, or roles you want to delete, and then click Delete.

   

7. Click Yes on the screen for deleting all basic system administration privileges.

You can delete all administrative privileges for the basic system.

1. Click the administration menu icon (gear icon) in the header.

2. Click "System settings".

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Basic system administrators.

6. On the "Basic system administrators" screen, click Remove all.

   

7. Click Yes on the screen for deleting all administration privileges for basic system.

Set up operational administrators who perform administrative tasks for users and organizations in specific organizations.
Only system administrators can assign other users as department administrators.
For example, if you set up the department administrators in each branch office, the tasks associated with the personnel change can be completed in each branch office.

1. Click the administration menu icon (gear icon) in the header.

2. Click Users & System Administration.

3. Click Department & Users in "User Administration".

4. On the "Department & Users" screen, set up the administrators for departments as necessary.

5. Confirm your settings and click Save.

For details, refer to Assigning Department Administrators.

Set the administrator who has been granted administrative privileges for the application.
The application administrator can perform the same operations as the system administrator for authorized applications.
On the system administration screens for the application administrators, only the applications for which they have privileges are displayed.

The system administrator appoints application administrators for each application.

To add an application administrator, grant the administrative privileges of the application to the organization, user, or role.

1. Click the administration menu icon (gear icon) in the header.

2. Click Garoon System Administration.

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Application administrators.

6. On the screen for application administrative privileges, click Add.

   

7. On the screen for adding administrative privileges for applications, select the organization, user, or role you want to add administrative privileges to, and click Add.

   To select a role, switch the view to the Roles tab.
   When you switch tabs after clicking Add, the selected departments, users, or roles are cleared before you switch.
   

8. Click Add.

   

   The application administrator has no privileges with the default settings. You must change the administrative privileges for applications.

You configure functions that can be manipulated by the application administrators.

1. Click the administration menu icon (gear icon) in the header.

2. Click Garoon System Administration.

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Application administrators.

6. On the "Applications administrators" screen, click Change for the organization, user, or role for which you want to change permissions.

   

7. On the screen for changing the administration privileges for applications, select the checkboxes of the applications you want to allow, and click Edit.

   

You can delete the application administrators.

You can select the administrative privileges for applications and delete them.

1. Click the administration menu icon (gear icon) in the header.

2. Click Garoon System Administration.

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Application administrators.

6. On the administration privileges screen for applications, select the checkboxes of the organizations, users, or roles you want to delete, and then click Delete.

   

7. Click Yes on the screen for deleting all administration privileges for the application.

You can delete all administrative privileges for the application.

1. Click the administration menu icon (gear icon) in the header.

2. Click "System settings".

3. Select "Basic system administration" tab.

4. Click Administrators.

5. Click Application administrators.

6. On the "Application administrators" screen, click Remove all.

   

7. Click Yes on the screen for deleting all administration privileges for the application.

You can set operational administrative privileges for each application.

The operational administrative privileges are the privileges granted to the operational administrators of each application. The operational administrators can configure various settings for the applications they have privileges for.
Operational administrators will see a menu of privileged administrative functions on their screen.
If you become an operational administrator of the Bulletin Board, you can add new categories and configure access permissions.

For details on how to configure operational administrative privileges and which items operational administrators can manage, refer to the pages on the operational administrative privileges for each application.

• Portal
  Set up Operational Administrative Privileges for portals
• Bookmarks
  Setting Up Operational Administrative Privileges for Shared Categories
• Scheduler
  Setting Up Operational Administrative Privileges for Facility Groups
• Bulletin Board
  Setting Up Operational Administrative Privileges for Shared Categories
• Cabinet
  Setting Up Operational Administrative Privileges for Folders
• Address Book
  Setting Up Operational Administrative Privileges for Books
• Workflow
  Setting Up Operational Administrative Privileges for Shared Categories
• MultiReport
  Setting Up Operational Administrative Privileges for Shared Categories