Using Shared To-Dos

Display Overview
Adding To-Do Tasks

Display Overview

This screen displays a list of To-Do tasks added to the discussion.

Shared To-Dos Screen:

Shared To-Dos Screen

Parts

No.	Part	Description
1	Add shared To-Do	Adds a shared To-Do task to the discussion. Appears when a discussion is selected in the filter.
2	Uncompleted	Displays a list of uncompleted To-Do tasks.
2	Completed	Displays a list of completed To-Do tasks.
3	Uncompleted To-Dos per status	Indicates the number of uncompleted To-Do tasks categorized by status.
4	Filter	Filters To-Do tasks by discussion.
5	Uncompleted To-Dos per assignee	Red (Overdue): Uncompleted To-Do tasks that are past due Yellow (Due today): Uncompleted To-Do tasks that are due today Blue (Scheduled): Uncompleted To-Do tasks that are not yet past due, except the ones due today Light blue (Anytime): Uncompleted To-Do tasks with no due date set
6	To-Do list	Displays a list of completed or uncompleted To-Do tasks. Click a To-Do name to display the "To-Do details" screen.

Tip

If no user is assigned to a To-Do task, "Unspecified" appears in the assignee column.
On the Scheduler screen, selecting the "Show uncompleted To-Dos" check box in Options displays the check mark icon and the name of uncompleted To-Do task on the due date schedule.
"Options Functions"

To-Do Details Screen

You can edit the content of the To-Do task or change the status to complete.

Uncompleted To-Do Details Screen:

Uncompleted To-Do Details Screen

Parts

No.	Part	Description
1	Edit	Edits the content of the uncompleted To-Do task.
2	Delete	Deletes the To-Do task.
3	Complete My To-Do	Changes your status within the To-Do task to completed. You cannot change the status of other assignees.
3	Reopen My To-Do	Reopens your part of a completed To-Do task. Reopening the To-Do task changes its status to uncompleted.
4	Like	Click this link to make a quick response to a comment. The link may not be displayed or the word "Like" may vary depending on the settings by the system administrator.

Tip: When you open the "To-Do details" screen, all unread comments posted to the To-Do are marked as read.

Adding To-Do Tasks

You can add To-Do tasks to discussions. To-Do tasks in discussions differ from those in To-Do List in the following functions:

Due date:
- You can set the period allowed for the task by clicking "Specify start and end date".
- You can set only the due date by clicking "Specify due date".
Assignees:
You can assign multiple users a single To-Do task. The assignees of a To-Do task can be edited anytime after the task is added.

You can add To-Do tasks using either of the following procedures:

Adding To-Do tasks on the discussion screen

Click "Add To-Do" to add a new To-Do task to the discussion.

Adding To-Do tasks on the Shared To-Dos screen

Click "Add shared To-Do" on the "Shared To-Dos" screen to add a new To-Do task to the list.

Tip

Click "Show contents" on the "Add To-Do" screen to enter the task description or attach files.
To-Do tasks with multiple assignees remain uncompleted unless all assignees change their status to complete.
Add shared To-Do on the "Shared To-Dos" screen appears when a discussion is selected in the filter.

Completing To-Do Tasks

Click "Complete My To-Do" on the "To-Do details" screen when you finish your part of the To-Do task.
To-Do tasks with multiple assignees will be completed only after every assignee finishes their part.

Reopening To-Do Tasks

Click "Reopen My To-Do" on the "To-Do details" screen when you want to reopen your part of the To-Do.
Completed To-Do tasks will be restored to uncompleted status once you reopen your part.

Editing To-Do Tasks

To edit a To-Do task, click "Edit" on the "To-Do details" screen.

Deleting To-Do Tasks

To delete a To-Do task, click "Delete" on the "To-Do details" screen.