E-mail

Introduction

E-mail is an application that sends and receives e-mails. It is compatible with multiple accounts.
Sent and received e-mails of Garoon are saved on the servers where Garoon is installed.
You can check your e-mails even if you are accessing Garoon 3 from another client computer.
You cannot view e-mails of other users.

Display Overview

This section describes sample screenshots, buttons, and icons used in E-mail.
Screen layouts and icons to be displayed differ depending on whether showing or hiding an e-mail preview.

When Showing Preview

On the "E-mail" screen, you can see both a list of e-mails and the details of the selected e-mail.
The system administrator can disable the "Show preview" mode.

E-mail Screen

Displays a list of e-mails and the details of the selected e-mail.
Unread e-mails are highlighted in yellow.

E-mail screen example:

E-mail screen example:

Parts

No.	Parts	Description
1	Selected e-mail account	Indicates the currently selected e-mail account. You can select the account to use when multiple accounts have been created.
2	Compose e-mail	Composes and sends e-mails.
	Reply	Replies to the recipients listed in the "To:" field.
	Reply all	Replies to all recipients listed in the "To:" and "Cc:" fields.
	Forward	Forwards e-mails to other e-mail addresses.
	Delete	Deletes e-mails.
	Move to	Moves selected e-mails to a specified folder.
	Status	Sets a specified status to selected e-mails.
3		Print version: Displays the "Print settings" screen and a print preview.
		Filter: Sets up filter conditions for e-mails.
		View source: When clicked, displays the header information and contents of the selected e-mail as a text file.
		Save as file: Exports the selected e-mail as a text file.
		Character encoding: Sets up a character encoding of a title and body of a received e-mail in each part.
		View in text format: Appears only when displaying e-mails in HTML format. When clicked, HTML e-mails are displayed in text format.
		Forward by Message¹：Composes a new message using the title, body, and attachments of the selected e-mail. ² For details, see the following topic: "Sending a Message"
		Forwarding: Sets auto-forwarding conditions and addresses.
		Hide preview: Switches to a screen layout without an e-mail preview.
		Delete all: Deletes all e-mails within the selected folder.
4	Sort	Sorts e-mails. You can select a sort key from the following: Received Sent From Title Size
	、	Sorts e-mails in either descending or ascending order.
		Filters e-mails by status.
	、	Shows or hides the e-mail list.
5	Data usage	Indicates the data usage for the selected e-mail account.
5		When clicked, displays the total data size of e-mails in your all e-mail accounts and per your e-mail account. If your system administrator has set the maximum e-mail quota per user, data usage for your quota is also displayed.
6	Search	Searches e-mails using keywords.
6	E-mails search	Searches e-mails using keywords.
6	Advanced search	Searches e-mails with additional search options.
7		Adds the e-mail address to your personal Address Book.
8	To:	Displays the number of recipients and the e-mail addresses. Click Show to display hidden recipients. When you click Hide, only the e-mail address of the first recipient is displayed.
9	Attachment	Download the attachment.
10	Receive	Receives e-mails for the selected account. The number next to it indicates the number of e-mails that remain on the e-mail server.
10	Receives for all accounts	You can display "Receive for all accounts" by clicking "▼". Receives e-mails for all accounts at once.
11	Folder actions	Add folder: Adds a folder.
		Reorder folders: Reorders folders.
		Folder details: Displays folder details.
12	(Number)	Indicates the number of unread e-mails in the folder.
13		Indicates that notifications are set up for the folder.
14	Divider	You can change the location of the divider by dragging a cursor on the divider.

¹： "Forward by Message" is not displayed in the following case:

Message application is disabled by the system administrator.

²： Only text and attachments are copied from an HTML e-mail. Attachments are copied to attachments in the body of the new message.

Tip

For the security reason, images in the HTML e-mail are not displayed until you click "Show images".
To display images in the HTML e-mail, you need to access the server where the images are stored. To ensure security, we recommend that you show images only after you have made sure that the HTML e-mail is actually safe for viewing.
When displaying an e-mail preview, you can use the following shortcut keys:
- "K": Moves to the previous e-mail.
- "J": Moves to the next e-mail.
- "Tab": Moves cursor focus to the body of the e-mail.
- "Shift + Tab": Moves cursor focus to the list of e-mails.
- "↑"and "↓": When the cursor focus is on the e-mail body, scrolls the body. When the cursor focus is on the list of e-mails, moves to the next or previous e-mail.

Icons of E-mail

Icon	Description
	E-mails replied to a recipient
	E-mails replied to all recipients
	E-mails forwarded
	E-mails with attachments

When Hiding E-mail Preview

The following icons and buttons are displayed in the layout where an e-mail preview is hidden:

E-mail Screen

This screen displays a list of e-mails. you can add and delete e-mails on this screen.
Unread e-mails are highlighted in yellow.

E-mail screen:

Parts

No.	Part	Description
1	Receive	Receives e-mails for the selected account. The number next to it indicates the number of e-mails that remain on the e-mail server.
1	Receive for all accounts	You can display "Get for all accounts" by clicking "". Receives e-mails for all accounts at once.
2	Compose E-mail	Composes and sends e-mails.
3	Selected e-mail account	Indicates the currently selected e-mail account. You can select the account to use when multiple accounts have been created.
4	Folder actions	Add folder: Adds a folder.
		Reorder folders: Reorders folders
		Folder details: Displays folder details.
5	Options	Forwarding: Sets auto-forwarding conditions and addresses.
		Delete all: Deletes all e-mails within the selected folder.
		Show preview: Switches to a screen layout with an e-mail preview.
6	E-mail search	Searches e-mails using keywords.
6	Advanced search	Searches e-mails with additional search options.
6	Search	Searches e-mails using keywords.
7	Data usage	Indicates the data usage for the selected e-mail account..
7		When clicked, displays the total data size of e-mails in your all e-mail accounts and per your e-mail account. If your system administrator has set the maximum e-mail quota per user, data usage for your quota is also displayed.
8	Notes	Notes that are attached to the folder are displayed.
9	Filter	Filters e-mails by status.
10	Acknowledgment	Indicates the e-mails that the sender can confirm whether the recipients have opened and read the message.
11	(Number)	Indicates the number of unread e-mails in the folder.
12		Indicates that edit notification is set for this folder.
13	、	Shows or hides a part of the e-mail body when clicked. Click "More" to display the "E-mail details" screen.
14	Delete	Deletes the selected e-mails.
	Move to	Moves selected e-mails to the specified folder.
	Status	Changes the status of selected e-mails to the specified status.
15	Subject of the e-mail	Displays the "E-mail details" screen when clicked.
16	Sender	Displays the history of sent/received e-mails with the sender.

E-mail Icons

Icon	Description
	Regular e-mails
	E-mails replied to all recipients
	E-mails replied to a recipient
	Forwarded e-mails
	E-mails with attachments

E-mail Details Screen

You can reply to and forward e-mails on this screen.

E-mail Details Screen of Inbox:

Parts

No.	Part	Description
1	Reply	Replies to the recipients listed in the "To:" field.
2	Reply all	Replies to all recipients listed in the "To:" and "Cc:" fields.
3	Forward	Forwards e-mails to other e-mail addresses.
4	Delete	Deletes the e-mail.
5	Printable version	Displays a printable version of the e-mail on the Print settings screen.
6	Options
		Filter: Sets up filter conditions for e-mails.
		View source: Click this to display the header information of the e-mail as a text document.
		Save as file: Exports the e-mail as a text file.
		Character encoding: Sets up a character encoding of the title and body of the received e-mail in each part.
		View in text format: Appears when displaying e-mails in HTML format. When clicked, HTML e-mails are displayed in text format.
		Forward by Message¹: Compose a new message using the title, body, and attachments of the current e-mail. ² "Sending a Message"
7	(Browse/Add)	Adds the e-mail address to your personal Address Book.
8	Recipients	Indicates the number of recipients and their details. Click "Show" to display hidden recipients. When you click "(← Hide)", only the e-mail address of the first recipient is displayed.
9	Show images	Displayed on the "E-mail details" screen of the HTML e-mail.

¹: "Forward by Message" is not displayed in the following case:

Message application is disabled by the system administrator.

²: Only text and attachments are copied from an HTML e-mail. Attachments are copied to attachments in the body of the new message.

Tip

For the security reason, images in the HTML e-mail are not displayed until you click "Show images".
To display images in the HTML e-mail, you need to access the server the images are stored on. To ensure security, we recommend that you show images only after you have made sure that HTML e-mail is actually safe for viewing.