Restricting the Ability to View User Profile and Department Information of Users in a Different Department
In Users & System Administration, you can restrict access to the profile screen and department information of users in a different top-level department. This feature is called the Department Access Control.
Opening the Users & System Administration Screen
Restrictions on Viewing User Profile
If Department Access Control is enabled, users in different top-level departments will not be able to view each other's user profile and department information.
Users in the same top-level department can view each other's user profile and department information regardless of what level of hierarchy their departments fall under.
Note that Users & System Administrators can view each user's user profile and department information in Users & System Administration Administration.
Restrictions on Search
If Department Access Control is enabled, users in one top-level department will not be able to search for departments and users in other top-level departments.
Also, users in other top-level departments cannot be mentioned in comments.
There are also other restrictions on access to user and department information; for example, users will not appear on the screen for users in other top-level departments.
For details, refer to Actions Restricted by Department Access Control.
Actions Restricted by Department Access Control
The following tables show the actions users cannot perform on each screen when Department Access Control is enabled.
For example, the Users & System Administration table indicates that, when Department Access Control is enabled, non-administrator users cannot view the profiles of users from other top-level departments.
Actions that cannot be performed are the same for PCs and mobile devices.
Screen / dialog box | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|
Profile | View | Allowed | Not allowed | Not allowed |
Other than profile | View Select |
Allowed | Not allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|---|
App Management | Settings: Updated by | View | Allowed | Allowed | Not allowed |
App Templates | Created by | View | Allowed | Allowed | Not allowed |
Space Management | Settings: Updated By | View | Allowed | Allowed | Not allowed |
Space Templates | Created By | View | Allowed | Allowed | Not allowed |
Thread Action Management | Updated By | View | Allowed | Allowed | Not allowed |
Thread action settings dialog box | Available To | View Select |
Allowed | Allowed | Not allowed |
Permission Management | Users Departments Groups |
View Select |
Allowed | Allowed | Not allowed |
Permissions for App Groups | Users Departments Groups |
View Select |
Allowed | Allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user | |
---|---|---|---|---|---|---|
Form | ||||||
"User selection" field (Preset users) |
View Select |
Allowed | Allowed | Not allowed | ||
"User selection" field (Default Value) |
View Select |
Allowed | Allowed | Not allowed | ||
"Department selection" field (Preset departments) |
View Select |
Allowed | Allowed | Not allowed | ||
"Department selection" field (Default Value) |
View Select |
Allowed | Allowed | Not allowed | ||
"Lookup" field (Initial filter setting) |
View Select |
Allowed | Allowed | Not allowed | ||
"Related records" field (Filter) |
View Select |
Allowed | Allowed | Not allowed | ||
View creation | Filter condition | View Select |
Allowed | Allowed | Not allowed | |
Notifications | ||||||
General Notifications (Recipients and Conditions) |
View Select |
Allowed | Allowed | Not allowed | ||
Per Record Notifications (Notification Trigger and Recipient) |
View Select |
Allowed | Allowed | Not allowed | ||
Reminder Notifications (Condition and Recipient) |
View Select |
Allowed | Allowed | Not allowed | ||
Graph | Graph Contents (Filter) | View Select |
Allowed | Allowed | Not allowed | |
Process Management | Assignee List | View Select |
Allowed | Allowed | Not allowed | |
Conditions to take this action | View Select |
Allowed | Allowed | Not allowed | ||
API Token | API Token | View Select |
Allowed | Allowed | Not allowed | |
Webhooks | Webhooks | View Select |
Allowed | Allowed | Not allowed | |
Slack Integration | Slack Integration | View | Not allowed | Not allowed | Not allowed | |
Actions | Updated By | View | Allowed | Allowed | Not allowed | |
Thread action settings dialog box | Available To | View Select |
Allowed | Allowed | Not allowed | |
Permissions for App | User, Departments department to grant permissions to |
View Select |
Allowed | Allowed | Not allowed | |
Permissions for Records | ||||||
Target Records | View Select |
Allowed | Allowed | Not allowed | ||
Assign Permissions for Users, Departments department to grant permissions to |
View Select |
Allowed | Allowed | Not allowed | ||
Permissions for Fields | User, Departments department to grant permissions to |
View Select |
Allowed | Allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|---|
View |
|
View | Not allowed | Not allowed | Not allowed |
"User selection" field | Select | Not allowed | Not allowed | Not allowed | |
"Department selection" field | View Select |
Not allowed | Not allowed | Not allowed | |
Filter condition on the "Filter" and "Create Graph" screen | View Select |
Not allowed | Not allowed | Not allowed | |
Assignee | View | Not allowed | Not allowed | Not allowed | |
Add Records | "User selection" field | View Select |
Not allowed | Not allowed | Not allowed |
"Department selection" field | View Select |
Not allowed | Not allowed | Not allowed | |
Lookup filter conditions | View Select |
Not allowed | Not allowed | Not allowed | |
The following fields of related records:
|
View | Not allowed | Not allowed | Not allowed | |
"Department selection" fields of related records | View | Not allowed | Not allowed | Not allowed | |
Edit Records |
|
View | Not allowed | Not allowed | Not allowed |
"User selection" field | View Select |
Not allowed | Not allowed | Not allowed | |
"Department selection" field | View Select |
Not allowed | Not allowed | Not allowed | |
Lookup filter conditions | View Select |
Not allowed | Not allowed | Not allowed | |
The following fields of related records:
|
View | Not allowed | Not allowed | Not allowed | |
"Department selection" fields of related records | View | Not allowed | Not allowed | Not allowed | |
Record Details |
|
View | Not allowed | Not allowed | Not allowed |
"Department selection" field | View | Not allowed | Not allowed | Not allowed | |
The following fields of related records:
|
View | Not allowed | Not allowed | Not allowed | |
"Department selection" fields of related records | View | Not allowed | Not allowed | Not allowed | |
Select Assignee | Select | Allowed | Allowed | Allowed | |
Change Assignee | Select | Allowed | Allowed | Not allowed | |
Status History | View | Not allowed | Not allowed | Not allowed | |
History | View | Not allowed | Not allowed | Not allowed | |
Mention | View Select |
Not allowed | Not allowed | Not allowed | |
Printable Version |
|
View | Not allowed | Not allowed | Not allowed |
"Department selection" field | View | Not allowed | Not allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|---|
Create Space / Space Settings dialog box | Members | View Select |
Allowed | Allowed | Not allowed |
Space portal | List of members | View | Not allowed | Not allowed | Not allowed |
The "Updated by" user of the Announcement section | View | Not allowed | Not allowed | Not allowed | |
Thread details | Thread followers list | View | Not allowed | Not allowed | Not allowed |
The "Updated by" user of the body text | View | Not allowed | Not allowed | Not allowed | |
Mention | View Select |
Not allowed | Not allowed | Not allowed | |
People Who Like This | View | Not allowed | Not allowed | Not allowed | |
Thread action settings dialog box | Available To | View | Not allowed | Not allowed | Not allowed |
Select | Allowed | Allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|---|
List of people | Screen | View | Not allowed | Not allowed | Not allowed |
Profile of users for whom you do not have view permission | Screen | View | Not allowed | Not allowed | Not allowed |
Profile | Mention | View Select |
Not allowed | Not allowed | Not allowed |
People Who Like This | View | Not allowed | Not allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|---|
Messages posted by users for whom you do not have view permission | Screen | View | Not allowed | Not allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|---|
Notifications | Sent by | View | Not allowed | Not allowed | Not allowed |
Notification details | Sent by | View | Not allowed | Not allowed | Not allowed |
Notification Filter Settings dialog box | Sent From | View Select |
Not allowed | Not allowed | Not allowed |
Locations | View Select |
Not allowed | Not allowed | Not allowed |
Screen / dialog box | Item | Action | Users & System Administrator | kintone Administrator | Non-administrator user |
---|---|---|---|---|---|
Search Results | Created by | View | Not allowed | Not allowed | Not allowed |
"Created by" filter | Select | Not allowed | Not allowed | Not allowed | |
People | View | Not allowed | Not allowed | Not allowed |