Getting Started

Logging In
Display Overview

Logging In

This section describes how to access Garoon using a Web browser.

This section assumes that Garoon has been installed in the default directory.

1

Access the following URL in a Web browser:

Windows servers:
http://(server's IP address or host name)/scripts/cbgrn/grn.exe
Linux servers:
http://(server's IP address or host name)/cgi-bin/cbgrn/grn.cgi

2

Enter your login name and password, and click "Login".
If your password has expired, you are prompted to enter a new password.

1: Access the following URL from a Web browser:
https://string.cybozu.com/
The value in Italics (string) refers to the text string that is set in the domain by the administrator.
2: Click the button for Garoon.
3: Enter your login name and password, and click "Login".
If your password has expired, you are prompted to enter a new password.

Tip: Contact your system administrator to obtain your login name and password.

Supported Web Browsers

Information on supported Web browsers can be found on our website.

http://products.cybozu.co.jp/garoon/product/environment/index.html
This website is currently available only in Japanese.

http://help.cybozu.com/general/user/webbrowser.html

Tip: Information on setting up your Web browser can be found on our website.
Setting Up Your Web Browser:
https://manual.cybozu.co.jp/en/tech/webbrowser/

Logging Out

Click your user name displayed in the upper right corner, and click "Logout".

Display Overview

This section describes how to use the main Garoon screen.

Applications

The default application names for Garoon are as follows:

Icon	Application name (default)	Icon	Application name (default)
	Portal		Space
	Bookmarks		Scheduler
	Messages		Bulletin Board
	Cabinet		Memo
	Phone Messages		Timesheet
	To-Do List		Address Book
	E-mail		Workflow
	MultiReport		RSS Reader
	Cybozu.net		Favorite
	Presence indicators		Notifications
	Like

Tip

Depending on the settings chosen by the system administrator or the user's language settings, the displayed application names may differ from those used in this help.
This help uses the default application names in all descriptions.

Top Page

The top page is the screen displayed after the user logs in. If a portal is set up, the portal is displayed.

Top Page:

Top Page

Parts

The parts displayed on the top page vary depending on the settings chosen by the system administrator or the user's personal settings.

No.	Part	Description
1	Logo	Displays the top page.The system administrator can set the logo.
1	Service icons	Click a service to display the top page of the service.
2	Updates	Displays update notifications. To display the latest notifications, click "Updates" at the top of the "Updates" window. If you have more than 99 updates, the number of updates is displayed as "99+".
3	Responses	Click to display a list of responses to your comments from users.
4	My spaces	Displays a list of spaces that you are a member of.
5	App menu¹	This drop-down list allows users to navigate Garoon applications.Applications can be hidden by the system administrator, or by yourself through your Personal settings.
6	User name	Displays your user profile in your personal settings.
	Edit	Edits your user profile in your personal settings.
	Language & Time zone	Changes the display language and the time zone.
	Change password	Changes your login password for Garoon.
	Design settings	Changes your screen design.
	Personal settings	Changes your personal settings.
	Help	Displays Garoon online help in a new window when clicked.
	Logout	Logs out from Garoon.
6	User name	Displays your user profile in your personal settings.
	Edit	Edits your user profile in your personal settings.
	Language & Time zone	Changes the display language and the time zone.
	Change password	Changes your login password for Garoon.
	Prepare for external access	Displays the information required for accessing Garoon from public networks when clicked. This item is displayed only for the users who are allowed to use SecureAccess and have been issued client certificates.
	Prepare to use mobile devices³	Displays the "Prepare to use mobile devices" screen of the cybozu.com settings when clicked. This item is displayed only for the users who meet all of the following conditions: - The users are allowed to use SecureAccess. - The users have been issued their client certificates. - The users are allowed to download their client certificate.
	Personal settings	Changes your personal settings.
	Design settings	Changes your screen design.
	Help	Displays Garoon online help in a new window when clicked.
	Logout	Logs out from Garoon.
7	System settings	Displays the system administration screen for Garoon when clicked. This item is displayed only for the users who have administrative privileges for Garoon.
7	Help	This item is displayed only for the users who have administrative privileges for Garoon. Displays administrator help in a new window.
7	Users & System Administration²	This item is displayed only for the users who have administrative privileges for cybozu.com settings. Displays the "cybozu.com settings" screen when clicked. Manage organizations, users, authentications, and more through this screen.
	Garoon settings	Displays the system administration screen for Garoon when clicked. This item is displayed only for the users who have administrative privileges for Garoon.
	Administrator help	This item is displayed only for the users who have administrative privileges for Garoon. Displays administrator help in a new window.
	Contact us²	This item is displayed only for the users who have administrative privileges for Garoon. Displays the "Inquiry" screen in a new window when clicked.
8	Application menu	This menu allows users to navigate Garoon applications.
		Hides the application menu.
		Shows the application menu.
9	Portal	Indicates prearranged portlets.
10	User area	This area is used for adding new appointments, checking updates, and so on.

¹: Clicking "Facilities" displays the "Scheduler" screen on which you can reserve facilities.

²: See the following help for details:
http://help.cybozu.com/general/user.html

³： You can send the service access e-mail for accessing cybozu.com to your smartphone on which KUNAI is installed.
See the following help for details on preparing to use mobile devices:
http://help.cybozu.com/general/user/smartphone.html

User icons

Icon	Description
	A user other than the current user
	The current user
	An inactive user or a removed user

Display language

The priority of display languages is given in the following order:

If the system administrator has specified the language of the user: The system administrator's language setting is used.
If the system administrator has not specified the language of the user: The Web browser's language setting is used.
Garoon will use the Web browser language setting if the browser is set to one of the following:
- Japanese
- English
- Simplified Chinese
The web browser's language settings are not supported in Garoon:
Garoon defaults to the language setting specified during installation.

The display language can be overridden on the Language & Time zone screen. To display the Language & Time zone screen, click your user name in the upper right corner, and then click "Language & Time zone" in the drop-down list.
http://help.cybozu.com/general/user.html

The display language can be overridden in your personal settings.
"Setting Up Locale"

User Name Display Options

User names can be displayed in one of the following patterns:

User name
User name (English name)
User name; priority organization
User name (English name); priority organization

User name display options can be modified in your personal settings.
"Configuring Display and Input Entries"

The system administrator can configure to hide information after the user name, or to display only the English name.

Displaying List

By selecting list items, you can delete, move, or sort several items at once. You can set the number of items displayed in a list in your Personal settings.

Messages screen:

Messages screen

Parts

No.	Part	Description
1	Navigational links	These links become active if there are more items than the items per page limit.
2	Items per page limit	Indicates the maximum number of items per page.
3		Sorts in descending order.
		The list is sorted in descending order. When clicked, the list is sorted in ascending order.
		The list is sorted in ascending order. When clicked, the list is sorted in descending order.
4	Select all	Selects all visible items in the list. This does not select items that are in other pages. Clicking "Select all" the second time clears the selection.
5	Sort buttons	In Messages and E-mail, you can sort items using the sort button. The button toggles when clicked. Messages: Updated time or Created time E-mails: "Sent" or "Received"