Searching Data

You can search kintone for matches to keywords that you specify in the search box.

Searching All of kintone

  1. From the portal screen, enter the search keyword into the search box. Image
  2. Click Image.
    The search result is displayed.

How to View the "Search Results" Screen

This section explains how to view the "Search Results" screen. Image

Field Description
1 Displays titles of apps, spaces, people and so on.
Words that are entered as keywords are highlighted in bold font.
For the scope of the search, see the following topic:
Scope
2 App, space, or people icons are displayed depending on the feature type.
App: Image
Space: Image
People: Image
3 You can change the sort order of the search result or further filter the search result.
The following condition can be specified:
  • Sort by
    By default, the search result is sorted by created date and time of data, with the latest at the top.
  • User who created the data
  • Created date range of the data
Apr Apps, spaces, threads, and people whose names matching the keyword are displayed.
  • For apps with "App Code" set, you can use app codes to search the concerned apps.
  • For apps with "Localization" set, on top of using the default app names, you can also search using the app names whose language is set as the display language.
  • For apps with "App Code" set, you can use "app code-record number" to find a record.
  • A user can be searched by the following items:
    • Display name of the user in different languages
    • Phonetic name of the user's first name and family name
    • Login name of the user

Data to Be Searched

Section 1 in the "Search Result" screen lists search results from the following data in kintone:

Type Scope
Record
  • Record comments
  • Value in the following fields:
    • Text
    • Text Area
    • Rich text
    • Link
Space
  • Space Dashboard
Thread
  • Thread body text
  • Comments to threads
People
  • People comments
  • Private messages
Attachment
  • File names
  • File contents

Narrowing the Search Scope

kintone enables you not only to search all contents but also to search in a specific app or space.

Searching in an App

You can limit your search to the scope of a specific app.
Open the app to be searched, enter the keyword in the search box on the upper side of the screen. Image

Searching in a Space

You can limit your search to the scope of a specific space.
Open the space to be searched, enter the keyword in the search box on the upper side of the screen. Image

Using Multiple Search Keywords

You can specify multiple keywords to find. You can specify up to 10 keywords.

  • To find records that contain all of the words 'A', 'B', and 'C':
    Example: The words are considered as three keywords.
    A B C
  • To find records that contain all of the words 'A', 'B', and 'C' in this order exactly:
    Enclose all words in a pair of double quotation marks (").
    Example: The words are considered as one keyword.
    "A B C"

Precautions on Entering Search Keywords

You need to keep in mind the following notes when entering search keywords.

When Using Japanese or Chinese

  • Katakana is not distinguished between half- and full-width characters.
  • You can specify up to 10 keywords.
  • Any word containing two or more number of characters should be searched with a keyword of as many or more number of characters. Any word containing only one character should be searched with a keyword of one character.
    Example: When searching for the word "日本語"
    • Valid keywords: "日本", "本語", or "日本語"
    • Invalid keyword: "日", "本", or "語"

When Using Alphanumeric Characters

  • The search is not case-sensitive and does not distinguish between full- and half-width characters.
  • You can specify up to 10 keywords.
  • Alphanumeric characters can be searched by a word.
    Example: Finding fields whose value is "cybozu kintone2"
    • Specify "cybozu" or "kintone2" as a keyword. Partially matched keywords such as "cy" and "kintone" cannot be used for search.
    • Each of the words "cybozu" and "kintone2" is considered as one keyword. If you specify the two words without quotation marks, the search will return fields that contain both words.
  • Underscores (_) and number signs (#) are considered as part of a word (this applies to both full-width and half-width characters).
    Example: Finding fields whose value is "cybozu_kintone"
    • Specify "cybozu_kintone" as a keyword. If only "cybozu" or "kintone" is entered as the keyword, the search will not return "cybozu_kintone".

When Using Symbols

  • Symbols are not distinguished between half- and full-width characters.
  • You can specify up to 10 keywords.
  • The following symbols are removed from search keywords.
    • Punctuation marks in Japanese and Chinese
    • The following full- and half-width symbols
      \- & | / ! ( ) { } ^ " ~ * ? : ; \ $ % @ ' ` = < > , .