Differences between "To Me" and "All" Notifications

Article Number:040674

There are two types of notifications in kintone: "To Me" notifications and "All" notifications.
This article explains the differences between the two types of notifications.

"To Me" notifications

When you are specified as a recipient (when you are mentioned), you will receive a "To Me" notification.
When you receive "To Me" notifications, a badge that indicates the number of notifications appears on the notification icon located at the top of the screen.

Screen with the notification icon that displays the number of notifications

The following are the major examples of notifications that are received as "To Me" notifications.

  • A notification sent when a user or a group to which s/he belongs is mentioned in a comment
    Note that a user does not receive a notification when the user mentions him/herself in a comment.
  • A notification sent when a user is assigned as a process management assignee
  • A notification sent when a notification condition set in the Reminder Notifications setting is met
  • A notification sent when a notification condition set for a "User selection," "Department selection," or "Group selection" field in the General Notifications setting is met
  • A notification sent when a notification condition set in the Per Record Notifications setting is met
  • A notification sent when a user receives a message

Details are explained in the "'To Me' notification recipient" column of the tables provided in When and to Whom Notifications Are Sent.

"All" notifications

You will receive an "All" notification when there is a new post on a thread you are following, when your comment is liked, and so on. The number of "All" notifications is not counted toward the number displayed on the notification icon at the top of the screen.
"All" notifications include "To Me" notifications. "All" notifications

The following are the major examples of notifications that are received as "All" notifications.

  • A notification sent to a user specified as a notification recipient in the General Notifications setting when an action (e.g., adding a record and posting a comment) specified as a notification condition for the recipient is performed
  • A notification sent when another user posts a comment to the record to which a user has posted a comment in the past
  • A notification sent to space members when the body text of a space is edited
  • A notification sent when Like is clicked for a record comment
  • A notification sent when a periodic report is generated
  • A notification sent when a comment is posted on a thread a user follows

Details are explained in the "'All' notification recipient" column of the tables provided in When and to Whom Notifications Are Sent.

Supplementary information

Recipients in the General Notifications setting

Whether a notification configured in the General Notifications setting is received as a "To Me" or an "All" notification differs depending on how the notification recipient is specified in the setting.
When a user, group, or department is specified as a notification recipient, the recipient receives an "All" notification.
The General Notifications setting screen
When a field in the Add a field for selection drop-down list is specified as a notification recipient, the recipient receives a "To Me" notification. (This notification is also displayed in the "All" notification list on Portal and the "Notifications" screen.) The General Notifications setting screen

Filtering notifications

In addition to "All" notifications and "To Me" notifications, you can create your own filter to display only the notifications that meet specific conditions.
For details on the steps to create filters, refer to Filtering displayed notifications.

Grouped notifications

Some "To Me" notifications may be grouped together based on certain criteria.
For details, refer to Grouped notifications.