Managing Guests

On the guest management screen, you can view a list of guests who have joined guest spaces and the guest license usage. Additionally, you can perform the following actions on guests:

  • Change the status of a guest
    A guest whose status is "Inactive" cannot access kintone.
  • Change the password of a guest
    Note that you cannot change the password of a guest whose account is linked to a kintone account under a different domain.
  • Delete a guest

The following sections describe the procedures for each action.

Change the Status of a Guest

You can change the status of a guest to Active or Inactive.

  1. Click Settings Settings in the upper right of the screen to open kintone Administration.
    Open Kintone Administration

  2. Open Guest Management.

  3. Click the Edit icon Edit icon for the user whose status you want to change.
    Open a page to edit a guest

  4. Select Active or Inactive and then click Save. Change the status of the guest

Change the Password of a Guest

Administrators can change the passwords of guests.

  1. Click Settings Settings in the upper right of the screen to open kintone Administration.
    Open Kintone Administration

  2. Open Guest Management.

  3. Click the Edit icon Edit icon for the user whose password you want to change.
    Open a page to edit a guest

  4. Enter a new password twice and then click Save. Change the password

Delete a Guest

You can delete guests from kintone.
A deleted guest can no longer log into kintone nor will they appear as a member in guest spaces.

  1. Click Settings Settings in the upper right of the screen to open kintone Administration.
    Open Kintone Administration

  2. Open Guest Management.

  3. Click the Delete icon Delete icon for the user you want to delete, and then click Delete.
    Delete a guest

Login Security Settings That Are Applied to Guests

Some login security settings that are configured in Users & System Administration are applied to guests. Please note that some settings will not be applied.
The details are as follows:

Field Apply Notes
Enable auto-complete for the login name Always disabled
Allow Web browsers to save login name and password Never allowed
Allow users to skip login step Never allowed
Allow users to change password Users can change their passwords at any time.
Force users to change their password on first login  
Allow users to reset password Users can reset their passwords at any time.
User Password Minimum Length (characters)  
Password complexity requirements  
Allow users to use login name as password  
Password Reuse Limit  
Password Expiration  
Account Lockout Never locked out
Session expiration
Enable SAML authentication Always disabled
: It indicates that the setting applies to guests.

Please note that IP address restrictions are not applied to the login screen for guests.
We recommend that you use 2-step verification to enhance authentication.
For details on 2-step verification, see "Enabling 2-Step Verification Authentication for Guests" page.