Main Operations in Mobile View

This section describes frequently used operations in mobile view.

Viewing Appointments

This section describes icons that appear when you view appointments in mobile view.

Week View Screen

You can view your appointments in a week.
You can also search users and facilities other than yourself to view their appointments.

Image of personal week screen

Description of the items
Number Description
1 Group day tab:
Toggles the display to the group day view.
2 Search icon:
Tap to display the input to enter search keywords and find users or facilities.
The following items can be searched.
  • To search users:
    • Name
    • English
    • Login name
    • Pronunciation
    • E-mail
    • Job title
  • To search for facilities:
    • Facility Name
3 Items to toggle dates:
  • Last week icon:
    Displays the appointment of the previous week.
  • Today icon:
    Displays appointments for seven days from today.
  • Next week icon:
    Displays the next week's appointments.
  • Calendars icon:
    Displays the calendar. When you select a date, appointments for a week from that date are displayed.
4 Add icon:
Creates a new appointment on the specified date.
5 To-Do:
Uncompleted To-Dos due today.
The uncompleted To-Dos passed the deadline are not displayed.
6 Unread icon:
Appointments with unread notifications.
7
  • Add icon:
    Adds an appointment. Only the creator is added as its attendee.
  • New notification icon:
    Displays the unread notifications list. The number indicates the count of unread notifications.
  • Options icon > Refresh:
    Refreshes the screen.
  • App Menu icon:
    Toggles the applications displayed on the screen.
    You can also switch to PC view and logout from Garoon.

Group Day Screen

You can view the daily appointments of users, organizations, or facilities belonging to the group.
Depending on your system administrator's settings, the appointment may not appear for organizations.

Image of the Group Day screen

Description of the items
Number Description
1 Personal Week Tab
Toggles the display to the personal week screen.
2
  • "Users" tab:
    Displays the appointments of the user. Select the organizations you want to display in the drop-down list.
  • "Facilities" tab:
    Displays the appointments of the facility. Select a facility group from the drop-down list.
  • Drop-down list of groups:
    Select the organization or facility group for which you want to display appointments.
  • Organization icon:
    Select the organization where you want to display the appointments. The daily appointments are displayed for users who belong to the selected organization.
3
  • Schedule week icon:
    Displays the appointments of the selected users for seven days from the current date in the personal week view.
  • Add icon:
    Adds a new appointment. The creator and the selected users are included as attendees to the appointment.
4 Options icon > Add all and create the appointment:
Adds a new appointment. All selected users, organizations, and facilities will be specified as the attendees and facilities of the appointment.

Adding Appointments

Add an appointment for the user, organization, or facility.
Depending on your system administrator's settings, you may not be able to add appointments for organizations.

Steps:
  1. App Menu > Tap "Scheduler".

  2. On the personal week screen, tap Add.

    Image of the Add icon

  3. On the "New appointment" screen, select the appointment type and then enter the date/time and the subject.

    Image of the "New appointment" screen

  4. Tap "Attendees".

  5. On the "Attendees" screen, add users to set as attendees to the screen showing the candidates.

    Image of "Attendees" screen

    a): Enter keywords in the search box, then tap Search to search users. When you type characters in the search box, a list of suggested attendees is displayed.
    b): From the drop-down list, select the group to which the target user or organization belongs.
    c): Tap the organization, select the organization of the target user, and then tap Apply.

  6. Tap the Add for the users and organizations you want to set as attendees of an appointment, among users who are displayed in the candidate field.

    Image of the Add icon

  7. In the field to show selected attendees, confirm that all the desired users are listed, and then tap "Apply".

    Image of the apply button

    When you tap Delete for users, you can deselect them.
    To change the display order of users, tap the name of the user, and then tap the arrow to the right of the "Selected" field.

  8. On the "New appointment" screen, tap "Facilities".

  9. On the "Facilities" screen, use one of the following methods to display the facilities to the candidate screen.

    Image of the facility screen

    a): Enter keywords in the search box, then tap Search to search facilities. When you enter characters in the search box, a list of suggested facilities is displayed.
    b): From the drop-down list, select the facility group where the target facility belongs.
    c): Tap the organization, select the group of the target facility, and then tap Apply.

  10. Among the facilities in the candidates, tap Add for the target facility.

    Image of the Add icon

  11. In the field to show the selected facilities, confirm that all the facilities you want to use are displayed, and then tap "Apply".

    Image of the apply button

    When you tap Delete for facilities, you can deselect them.
    If you want to change the order of facilities, tap the facility name, and then tap the arrow to the right of the selected facilities field.

  12. On the "New appointment" screen, set the required items such as notes and attachments, and then tap "Add".

Checking Availability and Adding Appointments

You can check the appointments of other users and facilities and add an appointment with the availability of users and facilities.

Steps:
  1. Tap the App menu > "Scheduler".

  2. On the group day screen, search for users and facilities by tapping search and entering keywords in the search box.

    Image of the search icon

    The OR search can be performed for multiple users and facilities using multiple keywords by separating each keyword with a space.

  3. Tap the target user or facility from the search results.

    Image of the target user

    The selected users and facilities are displayed below the search box.
    You can search for other users and facilities by entering keywords in the search box.

  4. After you have selected all the users and facilities for which you want to view appointments, tap Search.

    Image of the search icon

    The appointments for the selected users and facilities are displayed.

  5. Tap the calendar and select the date of the appointment you want to display.

    Image of the calendar icon

  6. Confirm the availability of users and facilities, and then tap Options > the item to add all and create an appointment.

    "New appointment" screen appears. The attendees and facilities of the appointment are populated with the users and facilities that you have selected in step 3.

  7. Set the date and time of the appointment according to the availability that you checked in step 6, set the required items such as titles and notes, and then tap "Add".

Marking All Read E-mails to Unread

Select e-mails that have been read and revert them all to unread status.

Steps:
  1. Tap the App menu > "E-Mail".

  2. Select a folder.

  3. Select the check box for the e-mail, and then tap "Mark as unread".

    Image of the "Mark as unread" action link

    When you tap "Remove", check boxes are cleared.

Approving Workflow Requests

In workflow, you approve a request that you have been set as an approver.

Steps:
  1. Tap the App menu > "Workflow".

  2. On the "Notifications" screen, tap the target request.

  3. Confirm the request details and tap Workflow > "Approve".

    Image of an approve action link

  4. Enter a comment if necessary, then tap "Approve".

Marking Unread Notifications as Read

In the notifications list, mark the unread notifications as read.

Steps:
  1. Tap the App menu > "Notifications".

  2. On the "Notifications" screen, view the unread notifications list.

  3. Tap "Read" of the notifications you want to mark as read.

    Image of an action link to mark the items as read

Checking Read Notifications

In the notifications list, check the contents of read notifications.

Steps:
  1. Tap the App menu > "Notifications".

  2. On the "Notifications" screen, tap "Read".

    Image of the "Read" tab

    The read notifications are shown in descending order of the read date/time, by 20 items per page.

  3. Tap the target notification and confirm the details screen.