Users other than applicants and processors in the approval route can also view requests when the following conditions are met:
The requests are submitted using a public request form.
The requests that are process by the final approver of approval or the final acknowledgment has been completed.
Select a category on the "Workflow (Public list)" screen, then select a request.
The system administrator can prohibit the display of the Public folder.
You can view all entries of the public requests regardless of access rights settings of entries.
You can remove requests in one of the following two ways:
Removing the specified request
Removing the request individually
You cannot remove the request in the Unprocessed list.
You can select and remove requests stored in a folder.
Select a folder on the "Workflow (Recent)" screen, then select the requests that you want to remove, and then click "Delete".
You can remove the request only in the Inbox, Sent items, and Draft folders.
On the "Request details" screen, click "Delete", and then click "Yes".
On the "Request details" screen, click "Printable version" to display the "Print settings" and the preview screen and to print.
Only the request is printed.
Attached files to a request are not printed. Only the file names are printed.
The following options are available on the "print settings" screen:
Font size
Cells width: Select this check box to set all cell widths to the same value.
Locale
User locale: Locale settings that are set in your Personal settings
Locale for printing: Locale settings for printing by the system administrator
The user's time zone is displayed at the bottom of the printable version.
You can also print the requests that are in the Unprocessed list and that the status or result is either "Rejected" or "Canceled".
You can search requests on the "Search requests" screen. The following search options are available:
Search text: Enter the keywords to search here.
Search in: Recent, Inbox, Sent items, Proxy approval, Pending approval, and Public
Results per page: 10, 20, 50, and 100
Search conditions: edit as desired
The following requests or entries cannot be searched:
Draft requests
Request form entries of which no access rights has been set
Number: Searches a request with the specified request number.
Form: String: Searches requests that use the entered request form.
Subject: Searches requests with the specified subject.
Status: Searches requests with the specified status. Select the status from In progress, Completed, Rejected, Approved, or Canceled.
Request date: Searches requests submitted on the specified date.
Applicant: Searches requests of applicants’s specified by the keywords.
Searches applicants using the following information:
Name, English spelling
Entry field: Searches requests with the entry fields that are specified in the keywords.
Priority: Searches requests with the specified priority. The priority can be either "Normal" or "Urgent".
includes: Searches requests containing the specified search conditions.
doesn't include: Searches requests that do not contain the specified search conditions.
is: Searches requests that exactly matches the specified search conditions.
is not: Searches requests that does not exactly match the specified search conditions.
is earlier than following: Searches requests that was submitted before the specified date.
is at or after than following: Searches requests that was submitted after the specified date.