This screen displays a list of To-Do tasks added to the discussion.
Shared To-Dos Screen:
Parts
No. | Part | Description |
---|---|---|
1 | Search assignees | Filters shared To-Do tasks by assignee. The OR search can be performed for multiple users using multiple keywords by separating each keyword with a space. The following user information items can be searched:
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2 | Add shared To-Do | Adds a shared To-Do task to the discussion. Appears when a discussion is selected in the filter. |
3 | Uncompleted | Displays a list of uncompleted To-Do tasks. |
Completed | Displays a list of completed To-Do tasks. | |
4 | Uncompleted To-Dos per status | Indicates the number of uncompleted To-Do tasks categorized by status. |
5 | Filter | Filters To-Do tasks by discussion. |
6 | Uncompleted To-Dos per assignee | Red (Overdue): Uncompleted To-Do tasks that are past due Yellow (Due today): Uncompleted To-Do tasks that are due today Blue (Scheduled): Uncompleted To-Do tasks that are not yet past due, except the ones due today Light blue (Anytime): Uncompleted To-Do tasks with no due date set |
7 | To-Do list | Displays a list of completed or uncompleted To-Do tasks. Click a To-Do name to display the "To-Do details" screen. |
You can edit the content of the To-Do task or change the status to complete.
Uncompleted To-Do Details Screen:
Parts
No. | Part | Description |
---|---|---|
1 | Edit | Edits the content of the uncompleted To-Do task. |
2 | Delete | Deletes the To-Do task. |
3 | Complete My To-Do | Changes your status within the To-Do task to completed. You cannot change the status of other assignees. |
Reopen My To-Do | Reopens your part of a completed To-Do task. Reopening the To-Do task changes its status to uncompleted. | |
4 | Like | Click this link to make a quick response to a comment. The link may not be displayed or the word "Like" may vary depending on the settings by the system administrator. "Using Respond ("Like") Feature" |
5 | Users who are no longer members |
Displays or hides the list of users who are no longer members of the space when clicked. "Notes on Space Members" |
When you open the "To-Do details" screen, all unread comments posted to the To-Do are marked as read.
You can add To-Do tasks to discussions. To-Do tasks in discussions differ from those in To-Do List in the following functions:
Due date:
You can set the period allowed for the task by clicking "Specify start and end date".
You can set only the due date by clicking "Specify due date".
Assignees:
You can assign multiple users a single To-Do task. The assignees of a To-Do task can be edited anytime after the task is added.
You can add To-Do tasks using either of the following procedures:
Click "Add To-Do" to add a new To-Do task to the discussion.
Click "Add shared To-Do" on the "Shared To-Dos" screen to add a new To-Do task to the list.
Click "Show contents" on the "Add To-Do" screen to enter the task description or attach files.
To-Do tasks with multiple assignees remain uncompleted unless all assignees change their status to complete.
Add shared To-Do on the "Shared To-Dos" screen appears when a discussion is selected in the filter.
Click "Complete My To-Do" on the "To-Do details" screen when you finish your part of the To-Do task.
To-Do tasks with multiple assignees will be completed only after every assignee finishes their part.
Even if a user set as the assignee of a To-Do task is removed from the members of the organization or role, the user will still be the assignee. Even though the user is no longer a member of the space, the user can change the status of shared To-Do tasks that they are assigned to completed or uncompleted.
"Notes on Space Members"
Click "Reopen My To-Do" on the "To-Do details" screen when you want to reopen your part of the To-Do.
Completed To-Do tasks will be restored to uncompleted status once you reopen your part.
To edit a To-Do task, click "Edit" on the "To-Do details" screen.
To reset the status of the To-Do task you are editing, select the "Reset to Uncompleted" check box on the "Edit To-Do" screen.
To delete a To-Do task, click "Delete" on the "To-Do details" screen.