Bulletin Board

Introduction

Bulletin Board is an application that allows users to publish announcements or other information. With Bulletin Board, you can contact all users, or users who belong to a selected organization.
Not only can you use Messages to communicate with individual users, but you can also use Bulletin Board to communicate with selected groups or organizations.
Only the system administrator and users with administrative privileges can set up categories and access rights.

Tip: Depending on the settings chosen by the system administrator or the user's language settings, the displayed category names or the language displaying a category name may differ from those used in this manual.

Display Overview

This section describes sample screen shots, buttons, and icons used in Bulletin Board.

Bulletin Board Screen

This screen displays a list of topics. Unread topics are highlighted in yellow.

Bulletin Board Screen:

Parts

No.	Part	Description
1	Post new topic	Creates and posts a new topic.
2	Edit notifications	Sets up notification of new comments and topic changes.
3	Bulletin Board Search	Searches topics using keywords.
3	Advanced search	Searches topics with additional search conditions.
4	Notes	Indicates notes for the category.
5		Indicates categories that update notifications are set.
6	Topic title link	Displays the "Topic details" screen.

Bulletin Board Icons

Icon	Description
	Topics with updated body text and/or comments
	Topics with attachments
	Topics with updated body text and/or comments, which also have attachments to the body text

Topic Details Screen

You can edit the body of a topic and add comments on this screen. Unread body text and comments are highlighted in yellow.

Topic details screen:

Parts

No.	Part	Description
1	Edit	Edits the body of the topic. You are registered as an updater and displayed on the "Topic list" screen when you edit the body of the post. This is displayed only for the user who added the topic and for the system administrator.
2	Attachments	Displays all attachments to the topic and to its comments.
3	Reuse	Creates another topic using the information and the body of the selected topic. The new topic is posted under the same category as the original topic.
4	Status (Number)	Displays whether a user who has been set by the system administrator as a notification recipient of the topic has read the topic. When you post a topic, selecting the "Request recipient's acknowledgment" check box displays "Status" on the Topic details screen once the topic is published. When you click the link, the following information appears: Viewer: Users set by the system administrator as notification recipients of the topic. If an organization or a role is set as a recipient, the members of the organization or role will be displayed. Acknowledged: The date and time when the notification recipient opened the topic for the first time The number next to the "Status" is "The number of users who viewed the topic/Notification recipients". The acknowledgment status of the topic can be set only when creating a topic.
5	Save as a file	Saves the topic as a file. You cannot save topics that are listed under the Waiting to be published and Draft categories.
6	Delete	Deletes the topic.
7	Check access permissions	Displays the organizations, roles, and users who have permissions to view the topic when clicked. Clicking an organization or a role on the "Check access permissions" dialog box displays a list of members of the organization or role.
	Notification recipients	Displays the organizations, roles, and users set to the recipients when clicked. Clicking an organization or a role on the "Notification recipients" dialog box displays a list of members of the organization or role. Clicking "Unsubscribed users" displays a list of users who are unsubscribed to update notifications.
	Maintainers	Displays the users who are allowed to edit or delete the topic when clicked. This link is displayed only for the users who are selected as maintainers for the topic.
8	Stop receiving notifications	Disables update notifications for the topic. Click "Edit notification" to resume update notifications.
9	Public period	Indicates the time period when topic is made public.
10	Like	Click this link to make a quick response to a comment. The link may not be displayed or the word "Like" may vary depending on the settings by the system administrator. "Using Respond ("Like") Feature"
11	Attach files	Attaches a file to the comment currently being edited.
12	Delete	Deletes a comment. You can delete only the comments that you created.
13	>> (Number)	This is an anchor link. When you click this, the screen will move to the comment with the indicated comment number.
14¹	Reply	Posts a reply to the comment. An anchor link that consists of ">>" and the comment number is automatically applied to the posted reply.
14¹	Permalink	Displays a URL of the comment when clicked.

¹:Apears when you hover the cursor over a comment.

Tip

The user who is not included as a notification recipient is not counted toward the number of users who viewed the topic even if the user has set the update notifications of the topic.
Even if members of the organizations or roles set to the recipients are changed, the change will not be reflected to the acknowledgment status once the topic is published.