Basics

The system administrator can choose to restrict the use of the rich text formatting.

Formatting Icons and Features

To edit or delete a table in body or the HTML portlet, right-click the table to display the context menu, then select a function. In the context menu, you can select the following functions:

Organizations, categories in applications, and folders are nested.

There are three possible ways that organizations, categories, and folders can be displayed. There is no difference in usage for these display types.

Tree View

Category Views

The following functions are available only in the tree views of E-mail and Messages:

Select users or facilities from the tree view of organizations or parent facilities in the "Select users" screen or the "Select users/facilities" screen.
You can also search users or facilities with keywords.

You can use the following user information entries as user search conditions:

As facility search conditions, you can use the following entries:

You can assign attendees of an appointment or recipients of a message by selecting an organization or group from a drop-down list.
You can also search users with keywords.
The search conditions for users are described in the following section:
"Selecting Users or Facilities"

Menu displayed in the drop-down lists

¹: For setting the number of results per item or clearing the selection history, see the following page:
"Setting Up Drop-Down Lists"

You can set update notifications for both Bulletin Board and Cabinet on each category or folder. To select a category or folder to set update notifications, navigate to the target in the "Edit notifications" screen.
You can search a category or a folder with keywords.

To change the order of items, use the following icons:

You can select a date and time from a calendar or from a time display.

New appointment screen:

Parts

You can easily select multiple files or individual files for attachments using an intuitive interface.

You can select multiple files in the "Select files" screen by dragging a box around the files that you want to attach.
To remove a file from the selection, clear the check box to the left of the file that you want to remove.

Screenshots:

Select a file from your desktop or a folder and drag it near the "Select" button until "Drop files here" appears, and then drop it.

Drag and drop sample:

Full text search enables you to search all data in Garoon at once, including posted comments and attached files in each application.
The AND search can be performed using multiple keywords.

By entering keywords in the search field in the header, you can search all data in Garoon at once. The data in the following applications can be searched:

For information on the data available to Full text search, see the following topics:
"Full Text Search on Each Application"

a): Search function in the header

On each application, by entering keywords in the search field, you can search all data stored in each application.
On the "Search results" screen, you can set search conditions and filter conditions.

Search field on the Message screen:

a): Search field

Search results screen:

By entering the user display name of a sender in the "From" field, you can search data by the sender or can filter search results by the sender. Also, you can use the localized name of a sender to search and filter.
When data is updated, the search or the filter is performed using the user display name of the last user who updated data.

In the following applications, you can search or filter using the user display name of a sender:

In the following applications, you can filter search results using the user display name of a sender:

To filter search results using the user display name of a sender:
Enter keywords in the "Keywords" field.
Enter a part or all of the user display name of a sender in the "From" field and execute the search.

To search data using the user display name of a sender:
Leave the "Keywords" field blank.
Enter a part or all of the user display name of a sender in the "From" field and execute the search.

The following items can be searched on each application:

¹：Selecting the "Search only files" check box searches only for attachments.
   Selecting the check boxes of "Search discussion & To-Do names", "Search message titles", or "Search topic subjects"
   searches only titles or subjects of messages or of topics in Bulletin Board.

²：A maximum of 10000 folders and categories can be searched including sub folders and sub categories at once.
   To search more than 10000 folders and categories at once, you need to select the top level folder of category such
   as Top and Root.

On the "Search results" screen, the following options are available to filter search results:

• Sort by:
  Sort by relevance or updated time. Selecting "Relevant" sorts the search results by decreasing relevance based on the frequency of the keywords and the distance of the keywords in the target data.

• "From" or "Updated by":
  Filters search results using a sender or the last user who updated data. When contents such as body text and recipients are updated, the filter is performed using the last user who updated them. E-mail data can be filtered by From, To, Cc, and Bcc.

• Period:
  Filters the search results by the last updated date.
  Specifying only a start date searches the data that have been updated in the period between the specified date and today.
  Specifying only a end date searches the data that have been updated in the period between the date the oldest data was updated and the specified date.

• Language:
  Filters the search results by the language.

You may not be able to search with keywords you have entered, depending on the characters used.

A word of one character can be searched with a keyword of one character. To search a word with two or more characters, the keyword must be two or more characters.

Data can be searched by a word. Alphanumeric characters separated by a space or a double-byte character will be recognized as a word.
Searching is not case-sensitive.

Example:
When searching "Garoon":

• Valid keyword: "garoon"

• Invalid keyword: "Gar"