Select the folder with the file that you want to download, then select a file and click its title link.
You can save the file using your Web browser.
Select the folder with the files that you want to download, then click "Download multiple files".
When you download multiple files, the files that you select for download are compressed into a ZIP file before downloading. The name of the selected folder is used as the name of the ZIP file.
The system administrator can prohibits some users from using this function.
On the "Cabinet" screen, select a folder to add files, then click "Add file" to add a file.
On the "Add file" screen, the following entry fields are available:
The file to be uploaded
Subject
Versioning options
File description
Versioning is a function that is used to preserve and manage previous versions of uploaded files.
If the file name link of one or more previous versions is enabled, the following actions can be performed:
You can replace the latest file with the selected previous version.
You can protect your file in case a corrupted uploaded file overwrites the copy on the server. Versioning allows you to specify older version of the corrupted file.
You can directly view the selected previous version of the file in the browser.
You can download the selected previous version of the file.
If the number of stored older versions exceeds the value that has been set in "Versioning", then the oldest version is deleted.
If you need to upload several files at once, then you can use this special upload function.
You can select only files within one local directory. If you selected a file by mistake, you can clear the check box next to its name.
You cannot use multiple file upload in the following conditions:
A file has zero byte, or a file exceeds the file size limit set by the system administrator.
The system administrator has disabled multiple file uploading.
Adobe Flash Player is not installed on the client computer.
Some Web browser settings can also prevent multiple file upload.
The following file information can be edited:
Subject
Versioning options
File description
Destination folder
You can update a file by clicking "Update" on the "File details" screen.
You can only update one file at a time.
You cannot update a file when another user is editing the file.
When Another User is Editing the File
The following message is displayed on the "File details" screen while another user is editing the file:
"(User name) is editing the file. "
Other users can update when the user who is editing the file clicks "Cancel editing" on the "File details" screen.
If versioning options are set on a file, you can replace the latest version of the file with the selected previous version.
To roll back the file, click "Restore" located next to the desired version on the "File details" screen.
You can delete a file by clicking "Delete" on the "File details" screen.
If a file is deleted, all previous versions of the file are deleted as well.
Deleted files are moved to Trash. If a file is in Trash, you cannot view its information or download it.
Files can be restored within the retention period that is set by the system administrator.
Files in Trash are purged after the retention period that is set by the system administrator. File deletion from Trash are permanent.
Contact your system administrator if you want to purge a file within the retention period.
Trash in Cabinet
Trash is displayed in the root folder and in each folder.
When files in the root folder are deleted, the deleted files move to Trash of the root folder.
This section is for users who are not using Full text search.
For users who are using Full text search, refer to the following page:
Full Text Search Function on Each Application
You can search files on the "File search" screen. The following search options are available:
Search text:
Enter the keywords to search.
Folders to search in:
Searches in the selected folder or in all folders.
Subfolders:
Select the check box to search in subfolders.
Search period:
Past 1 month, Past 3 months, Past 6 months, Past 1 year, or All items
Search in:
Folder name, File name, Subject, Description, Creator, and Updater
Searches files using keywords.
For available search options and restrictions, see the following topic:
"Full Text Search on Each Application"
You can set up update notifications on folders.
To set up update notifications:
For all users: On the screen of the folder on which you want to set notifications, click "Edit notifications".
For users with operational administrative privileges: On the screen of the folder on which you want to set notifications, click "Option" > "Folder details" > "Notification settings".
Update Notification Restrictions
Item | Action | |
---|---|---|
Setting Up Update Notifications | Stop update notification | |
per file | Not possible | Not possible |
per folder | ✓ | ✓ |
✓ : This action is possible.